Assistant Administrative Manager I (Ref.: 24/255)

Lingnan University is one of the eight publicly funded institutions in the Hong Kong Special Administrative Region (HKSAR) with the longest established tradition among the local institutions of higher education.  Lingnan University is a global leader in providing quality education focusing on whole-person development and conducting high-impact research for a better world.  Moving forward, Lingnan University aspires to become a leading research-intensive liberal arts institution in the digital era.

Lingnan University’s Faculties of Arts, Business, Social Sciences, School of Data Science, School of Graduate Studies, and School of Interdisciplinary Studies run undergraduate, taught postgraduate and research postgraduate programmes.  Its liberal arts education model blends the arts, science, and elements around human and humanities.  Lingnan University strives to enhance innovation and technology research to drive a positive impact in the society and the world.  Building upon Lingnan University’s existing strength in combining the best of the Chinese and Western liberal arts traditions, the University will leverage its geographical strength in the Northern Metropolis and pioneer the liberal arts education model in the Greater Bay Area (GBA) and beyond.    Further information about Lingnan University is available at https://www.ln.edu.hk/.

Applications are now invited for the following post:

Assistant Administrative Manager I
School of Graduate Studies
(Post Ref.: 24/255)

The School of Graduate Studies is established for strengthening the central support for postgraduate programmes as well as the monitoring of their quality in alignment with the University’s strategic direction of expanding and providing quality postgraduate education. It also proactively seeks collaboration with leading institutions in the international academic communities to co-organise scholarly activities to enhance postgraduate student learning.

Responsibilities

• Provide a wide range of administrative support to matters pertaining to RPg studies, from academic quality assurance of programmes, admissions, registration, records, assessment and financial sponsorships, to day-to-day academic services to RPg students
• Provide secretarial support to committees 
• Assist in the development, management and enhancement of RPg data repository systems and data analytics, and automation work projects 
• Perform any other duties as assigned by supervisor(s)

Requirements

• A good first degree plus at least seven years of relevant experience, preferably in supporting RPg matters 
• Relevant administrative experience with a high level of competence in committee work
• Very strong analytical and logical thinking, and interpersonal, communication, coordination and problem solving skills
• A very good command of written and verbal English and Chinese (including Putonghua), especially with a high level of English proficiency in writing reports, proposals and minutes
• The ability to take the initiative and to carry out duties independently and under tight schedules 
• A strong sense of responsibility
• Previous experience in handling admissions-related matters and in workflow automation, and knowledge of IT applications will be a definite advantage

Candidates with less/more experience will also be considered for appointment at a relevant rank.