Admin & Operations Assistant

At Transmedic, a company of EBOS Med Tech, we believe healthcare professionals and patients should have access to world-leading medical devices, whilst ensuring long-term economic sustainability within the healthcare system. As a leading independent distributor of medical technology, we bring innovative medical solutions to healthcare professionals by partnering with world leading companies who share our vision for innovation.

Position Overview

We are looking for an Operation Assistant to join our team. This role will play a key part in ensuring the smooth and efficient operation of daily business functions. The ideal candidate will have strong administrative skills, the ability to multitask, and a proactive attitude in supporting various departments.

The Operations Assistant will be responsible for a variety of administrative tasks, including managing schedules, coordinating meetings, preparing reports, and maintaining documentation. The role involves assisting with inventory management, tracking orders, and supporting logistics and supply chain operations.

Key Responsibilities

• Provide administrative and coordination support to the Sales Team
• Support the Sales Team in organizing training and food catering
• Procurement of stationery and pantry supplies
• Assist in arranging business trips including visas, flights, and hotel bookings
• Assist in tender preparation, quotations, and submission
• Assist in organizing events and exhibitions
• Creating marketing materials: brochures, posters, and invitation cards when needed
• Manage and liaise with design agencies and printers for the production of marketing materials
• Updating and maintenance of customer database
• Attending to incoming calls and visitors
• Mail sorting and dispatch arrangement
• Ensured all office facilities were well maintained and maintenance schedules were strictly adhered to
• Undertake other marketing and admin-related duties as assigned by the reporting manager

Pre-Requisites (Qualifications & Experience)

• Minimum qualification of GCE O level/Diploma required
• Minimum 1-2 years of relevant working experience
• MS Office Application (Excel, Word, PowerPoint)
• Possess knowledge of Photoshop, Adobe Illustrator, Flash, and Dreamweaver will be an advantage
• Good interpersonal skills
• Meticulous, enthusiastic, proactive, well organized, and a team player
• Self-starter and able to work independently
• Able to perform under pressure and can work both independently and in a team environment

More about Transmedic

Transmedic - Where the world's leading healthcare solutions meet the needs of our people.

We open the door to a world of healthcare solutions, connecting professionals and organisations in Asia with leading medical speciality products, local knowledge and personalised service to advance the quality of care for patients who need it most.

We take pride in being different. We put our customers at the heart of everything we do, stay nimble and adaptable, strive for excellence, and foster a team that's passionate and driven.