Administrative Specialist (Trademarks and Seals Management)

Key Responsibilities：

1. Seal Management

• Responsible for the management, safekeeping, usage, and cancellation of company seals and trademarks, including but not limited to the official seal, contract seal, and legal representative seal.
• Establish and implement a seal management system to standardize the seal usage process, ensuring safety and compliance.
• Review seal usage applications, verify the documents for sealing, and ensure that the content is genuine, legal, and valid.
• Maintain records of seal usage, properly safeguard related materials, and conduct regular inventory checks of the seals。

2. Document Management

• Oversee the collection, organization, archiving, safekeeping, lending, and destruction of company documents, including but not limited to correspondence, contracts, personnel files, and financial records.
• Develop and enhance a document management system to standardize document management processes, ensuring the security and integrity of records.
• Classify, number, bind, and input documents into the system, creating a searchable catalog for easy access.
• Regularly organize, assess, and dispose of documents to maintain orderly and compliant document management.
• Assist relevant departments with document inquiries, lending, copying, and provide support for document utilization.
• Complete other related tasks assigned by superiors.

Key Requirements：

• Diploma or above in relevant fields such as Archives Management, Secretarial Studies, Administrative Management, etc. is preferred.
• At least 1 year of relevant work experience.
• Familiarity with local laws and regulations in Hong Kong.
• Understanding of archives management processes, with a solid foundation in archival management knowledge.
• Proficient in office software and possess strong text processing skills.
• Excellent communication and coordination abilities, with a strong sense of teamwork and responsibility.
• Detail-oriented and conscientious, with a strong sense of confidentiality.
• Proficient in Cantonese and English; fluency in Mandarin is preferred.