Assistant Project Manager (Anniversary Celebration) (Job ID: 10291)

Job Posting Details

The Global Engagement and Communications Office is looking for a self-motivated individual to join as an Assistant Project Manager (Anniversary Celebration).  The appointee will report to the Project Manager (Anniversary Celebration) and provide all-round event management support for the University’s 35th Anniversary Celebration project.  The appointee’s major duties will include:

• planning and implementing anniversary programs and events under the leadership of the 35th Anniversary Celebration Organizing Committee (OC); 
• liaising with various internal and external parties involved including but not limited to members of the OC, working units of the University, external contractors and other University stakeholders; 
• supporting the event-related logistics (e.g. invitations and RSVP of events, handling of enquiries, sourcing and procurement of goods and services, venue reservation, catering arrangements etc.) to ensure a smooth and high-standard delivery;
• proactively maintaining good communication with different parties and teams to ensure effective collaboration and smooth delivery of program outcomes;
• supporting meetings and the related administration work of the OC; and
• other logistics and administrative work which might be involved in the project.

Applicants should have a bachelor’s degree with at least 3 years of relevant work experience.  The ideal candidate should:

• possess a proven track record of organizing large-scale events and managing contractors effectively;
• be capable of working independently with minimal supervision, and collaborating with teams and stakeholders of different levels;
• be capable of multitasking with a good sense of prioritization of tasks;
• be a good team player with strong interpersonal and communication skills, with an excellent command of written and spoken English and Chinese; and
• possess sound knowledge in IT and software applications including Microsoft Outlook, Word, Excel and Powerpoint.

(Duration: 2 years, with a possibility of contract extension subject to the actual plan of the celebration events)

Starting salary will be commensurate with qualifications and experience.  Fringe benefits including annual leave, medical and dental benefits will be provided.  A gratuity will be payable upon successful completion of contract.

Application Procedure
In support of a green work environment, we accept applications submitted online only.  To apply, please complete an online application form through the HKUST Careers website (https://hkustcareers.ust.hk) and return it by Wednesday, 30 October 2024.  Applicants will receive an acknowledgement by email upon successful submission.  We thank applicants for their interest, but advise that only shortlisted candidates will be notified of the result of the application.

(Information provided by applicants will be used for recruitment and other employment-related purposes.  Applicants should read the Personal Information Collection Statement before submission of application.)

HKUST is an equal opportunities employer and is committed to our core values of 
inclusiveness, diversity, and respect.