Executive Assistant

Meet Ex-R

Since 2010, EX-R has been creatively re-engineering traditional marketing tactics to meet heightened consumer demands for interactivity and sophistication. This means identifying what makes a client’s brand unique, driving transformational thinking down to the finest detail, and executing creative campaigns and event activations at scale.

Our company is as exacting as it is daring. We thrive in demanding environments and were founded by top-tier business professionals who saw an opportunity to redefine levels of creativity, practically and service in our field.

As the agency of record for some of the world’s top brands, we form lasting strategic partnerships that enhance reputation, drive business, and promote shared global values.

With core local offices grounded in Hong Kong and Seoul, we are backed by a vast global network of talents and partners across the marketing and experiential space. With our diverse teams of multidisciplinary experts, we help global businesses navigate Asian markets, and adopt a hyper-local approach to marketing and events across the world.

We are a boutique agency, with global reach, and local touch.

Executive Assistant

At Ex-X, we thrive when our people thrive. We’re currently looking for an executive assistant to be a supportive force who empowers our senior leadership. The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention for details. This person should have experience working in an office environment, performing administrative duties, and providing support to managers. Given the dynamic nature of the executive landscape, we rely on executive assistants to be flexible and consistent while maintaining the confidentiality of high-level systems and operations.

Together, we create transformational experiences that are strategic, relevant, and impactful.

In order to help you in achieving success within Ex-R, here are some tips that you could use as guidelines.

• Support the CEO primarily and provide additional support to executive team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently
• Maintain and refine internal processes that support high-ranking executives companywide, and coordinate internal and external resources to expedite workflows
• Manage communication with employees by liaising with internal and external executives on various projects and tasks
• Plan and orchestrate work to ensure that senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld

Responsibilities:

• Manage professional and personal scheduling for CEO, including agendas, mail, email, phone calls, client management, and other company logistics
• Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives
• Manage senior executives’ travel logistics and activities, including accommodations, transportation, and meals
• Provide administrative and office support, such as typing, dictation, spreadsheet creation and maintenance of filing system and contacts database
• Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department
• Answering phone calls in a polite and professional manner
• Maintain professionalism and strict confidentiality with all materials
• Organize team communications and plan events, both internal and off-site

Job Requirements:

• Diploma or Bachelor's Degree in Business or related disciplines
• 2 years relevant working experience (fresh graduates welcomed)
• Good command in written and spoken English and Chinese
• Proficiency in MS Office including Word, Excel and Outlook
• Time management and ability to meet deadlines
• Self-motivated, mature and good team player
• Well-organized, strong analytical skills and detail oriented

Your next step:

Send forward your resume to helen@exrconsulting.com & helen@exrconsulting.com. We will reach out to your if we are impressed.