Executive Assistant (Ref. 241202015-IE)

Duties

The appointee will be required to:

(a)  provide administrative support to academic programmes, teaching and learning matters, and student records;

(b)  compile statistical reports and maintain an effective record system;

(c)  provide logistic support to office meetings and various activities / events of the Faculty;

(d)  support the administration of research and award schemes of the Faculty;

(e)  assist in the production of marketing materials;

(f)   handle enquiries, manage the reception counter and assist in general office management;

(g)  liaise with University's internal departments, external organisations, professional bodies, students and alumni, and handle enquiries; and

(h)  perform any other duties as assigned by the Dean of Faculty and the Faculty Secretary or their delegates.

Qualifications

Applicants should have:

(a)  a recognised degree or an equivalent qualification, preferably with some work experience in tertiary institutions;

(b)  a good command of both written and spoken English and Chinese, with fluency in Putonghua being an advantage;

(c)  good communication and hands-on computer skills, e.g. PowerPoint, Excel, and Chinese word processing;

(d)  strong problem-solving skills and analytical ability;

(e)  positive working attitude and be a good team player; and

(f)   strong self-motivation, and the abilities to balance multiple priorities and to work independently.

Candidates with less relevant experience in tertiary education sector will also be considered.

Shortlisted candidates will be invited to sit for a written test.

Conditions of Service

A highly competitive remuneration package will be offered.  Initial appointment will be on a fixed-term gratuity-bearing contract.  Re-engagement thereafter is subject to mutual agreement.

Application

Please submit an application through PolyU’s career website (https://jobs.polyu.edu.hk/general).  Consideration of applications will commence 16 December 2024 until the position is filled​.The University’s Personal Information Collection Statement for recruitment can be found at https://www.polyu.edu.hk/hro/careers/pics_for_recruitment/.

PolyU is an equal opportunity employer, dedicated to fostering an environment that embraces diversity and demonstrates inclusion of people from all backgrounds, cultures, identities and experiences where all members of the University are treated with fairness, dignity and respect.  To learn more about the University’s “Statement on Equal Opportunities, Diversity, and Inclusion”, please visit our website athttps://www.polyu.edu.hk/hro/equal_opportunities_diversity_and_inclusion/.