Executive Assistant to Chairman

Job Responsibilities:

• To assists Chairman with daily administrative duties and completes a wide range of administrative tasks such as managing an active calendar of appointments, screening/handling phone calls, and emails, completing expense reports, composing and preparing correspondence, arranging complex and detailed plans, itineraries and agendas, compiling documents for meetings, and keeping track of all project progresses.
• To ensure that all correspondence and relevant materials are produced on time and accurately.
• To prepare reports for the Chairman as needed.
• To follow up on action points from meetings on behalf of the Chairman.
• To provide administrative assistance to the Chairman in the implementation and completion of departmental work plans
• As directed, handles personal and private /confidential matters for the Chairman and/or immediate family members of the Chairman.
• To coordinate and communicate with various departments and all levels of staff on matters directed by the Chairman.
• To collaborate closely with other Personal Assistants or Secretaries from the group of companies or associates, both local and international.
• To manage the chairman's travel arrangements, which include but are not limited to driver and car arrangements, flight tickets, hotel reservations, and so on.
• To push project managers, heads of departments, on their progress.
• To remind Chairman on task deadlines to push company progress.
• To follow up on action points from meetings on behalf of the Chairman.
• To prepare reports for the Chairman as needed.
• To carry out special assignments, ad hoc functions, and related duties as directed by management.

Job Requirements:

• Degree in Law/Architecture/Engineering/Accounting and Law is preferred.
• Minimum 5 years working experience.
• Energetic, presentable, self-motivated, disciplined, performance-driven, and capable of working independently.
• Effective record-keeping, task/project management, follow-up, and timeline management with departments, senior management, and other stakeholders.
• Excellent written and oral communication skills in English, native is an added advantage.
• Studying abroad, preferably in the United Kingdom or America, is a distinct advantage.
• Good working knowledge of MS Excel, Word, PDF & PowerPoint.