Office Manager

Company Description

MIKI TRAVEL is a multinational company with over 36 offices around the world. As one of the largest and most experienced wholesale tour operators in Europe, we offer the travel industry an unrivaled service with travel products covering 173 countries. The strength of our long-term partnerships with hotels and all other suppliers, combined with our buying power enables us to offer the best availability at the best prices, even in periods of peak demand.  We are now looking for high calibers to cope with our expansions.

Job Specification

• Responsible for maintaining the administrative management of all offices across Asia, provide necessary support to different stakeholders, from administrative tasks to annual budget management, ensuring office environment is properly set and managed
• Manage day-to-day office Administrative services & facilities management
• Responsible for vendor management, annual contract review, and renewal of office insurance policies
• Maintain office efficiency by planning and implementing different office systems, layouts, and equipment procurement.
• Work with Business Leaders across Asia to ensure work space planning that can provide an efficient office setting for all offices across Regional and branch offices in Asia
• Responsible for renewal of tenancy agreement, office renovation and / or relocation projects, prepare and finalize proposals for management approval
• Compiling data for preparation of annual expenses budget
• Oversee daily general office administrative functions, including office supplies, mailing, courier services, housekeeping, and repair & maintenance
• Develop and implement administrative policies and procedures.
• Monitor vendor services level & conduct annual contract review
• Manage a team of administrative assistants across Asia who also reported to the Local Country Managers to deliver excellence services
• Developing strong relationships with cross-functional teams and departments
• Developing and enforcing office protocols to streamline daily administration operations and ensure compliance of corporate policies across offices.
• Manage and coordinate travel arrangements for executive office staff
• Organize company-wide annual function and staff activities
• Support CEO to handle personal affairs, including visa application, follow up with vendors on fixing household issues, etc
• Perform ad hoc duties as assigned

Requirements

• Bachelor's degree in business administration
• 5+ years office / administrative management experience
• Good command in spoken & written English & Chinese
• At least 5 years’ experience in providing secretarial support to expatriate staff/senior management
• Excellent organizational and time-management skills
• Strong leadership and interpersonal skills
• Able to maintain confidentiality of sensitive information
• Excellent communication and presentation skills
• Strong planning and organizational skills and able to demonstrate key attention to details; demonstrated track record of project management
• Hands on in flight bookings and travel arrangements
• Ability to work in fast-paced business environment and to work under pressure
• Well organized, proactive, good communication skill
• Immediate available is highly preferred

We offer good promotion opportunities to the right candidates. Interested parties, please send your full CV, with current and expected salary to apply for the job.

All information collected will be kept highly confidential and solely be used for recruitment purposes.