Office Manager / Office Administrator

Role

Oversee various office functions, including HR, management and programme accounts, expense claims and daily office management. Ensure compliance with internal administration and finance processes and programme budgets. Support management in developing new office processes to ensure efficient and smooth operations, in alignment with the growth of Mighty Oaks.

Responsibilities

Office accounting

Work with management to manage the office budget; handle all office payments, expense claims; develop a full set of management accounts; provide regular accounting reports to management; handle all donation receipts and records; company secretarial support. 

Programme accounting

Work with management and programme leads to develop and manage programme budgets, develop regular programme accounting reports to management, provide accounting reports to donors on programme completion.

Human Resources

Process payroll, MPF, tax returns; staff records and leave records; assist in hiring, posting job advertisements, interview arrangements; performance evaluations, salary review process, employee exit interviews, medical insurance plan.

Office Management

Liaise with relevant contractors and vendors for office suppplies, equipment, insurances, licenses, and maintenance; purchase, organise, distribute and manage programme materials and supplies. 

Administrative support

Provide adminstrative support across all programmes and events and support overall operations of Mighty Oaks.

Qualifications & Experience

• 4 years or above of proven experience as an office manager or relevant role; less experience may be considered for an Office Administrator role
• Fluent English and Cantonese, written and oral 
• Good communication skills
• Proficient computer skills – MS Outlook & Excel
• Well-versed with Hong Kong labour law, company secretarial matters, compliance and HR practices
• Relevant accounting qualifications and experience
• Self-motivated
• Good time management

Benefits

Benefits include medical insurance, Mandatory Provident Fund (MPF) and annual leave

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