Officer (Administration) (Job ID: 10187)

Job Posting Details

The appointee will provide supports to undergraduate (UG) admissions, course administration, student engagements and program promotions.  Reporting to the Assistant Manager (Outreach and Development), the appointee will work closely with the UG Coordinator and the Associate Head (UG Studies and Outreach).

Major responsibilities of the role include but are not limited to the following:

1. Providing extensive administrative support to undergraduate (UG) course management, including Final Year Projects, students’ industrial experience and student case reviews;
2. Supporting the program promotion events, including the arrangement of secondary school talks and production of multimedia content;
3. Providing logistics support in University-wide, School-wide and Department student activities, such as UG Orientation, career workshops, alumni talks and congregation;
4. Liaising with internal and external parties whenever required; and
5. Performing any other tasks and ad-hoc initiatives as assigned.

Applicants should have a bachelor's degree with at least 2 years of relevant post-qualification work experience in an academic institution.  The appointee should be a team player with a good command of written and spoken English and Chinese (including Putonghua), and good knowledge of IT and software applications.  The appointee should also be confident in working with students from diverse backgrounds, self-motivated, detail-minded and able to work independently and under pressure.  Working outside normal office hours is required. (Duration: 2 years, renewable)

(Applicants who have responded to the previous advertisement placed on 1 Aug 2024 need not re-apply.)

Starting salary will be commensurate with qualifications and experience. Fringe benefits including annual leave, medical and dental benefits will be provided.  A gratuity will be payable upon successful completion of contract.

Application Procedure
In support of a green work environment, we accept applications submitted online only.  To apply, please complete an online application form through the HKUST Careers website (https://hkustcareers.ust.hk) and return it online to the Human Resources Office on or before Thursday, 26 September 2024.  Applicants will receive an acknowledgement by email upon successful submission.  We thank applicants for their interest, but advise that only shortlisted candidates will be notified of the result of the application.

(Information provided by applicants will be used for recruitment and other employment-related purposes.  Applicants should read the Personal Information Collection Statement before submission of application.)

HKUST is an equal opportunities employer and is committed to our core values of 
inclusiveness, diversity, and respect.