School Secretary & Receptionist

Key Responsibilities:

School Secretary:

• Preparation of minutes of meetings and report, (Staff meetings, SMC meetings, Leadership meetings), including drafting and proofreading correspondence, meeting agendas and minutes.
• Draft and distribute emails and correspondence with parents, ensuring timely follow-up and submission of required documents.
• Consolidate sign-up forms received.
• Translate written materials from Chinese to English or English to Chinese for presentations.
• Establish and maintain a robust student record system, and manage daily attendance records. 
• Act as the communication bridge between students, parents and teachers.
• Support with Enrichment, other programs and school events, including follow up with contracts and service providers, liaison with operations team for set up, and follow up with parents if necessary.
• Assist with enrollment and liaison with parents for all external and internal competitions. Help with ushering the team to sports events and competition.
• Collaborate with other school teams to assist in preparing the school newsletter and other communication materials as necessary.
• Act as a school nurse to provide healthcare assistance.
• Assist in supervising students during arrival, recess and dismissal. 
• Assist in ad hoc projects.

Receptionist:

• Cordially greet guests and visitors, manage incoming and outgoing calls, and distribute correspondence to the appropriate staff members.
• Provide support for after-school programs and enrichment classes, including contract management, coordination with service providers, communication with janitorial staff regarding room arrangements, and handling urgent or emergency situations involving parents.
• Maintain a clean and organized reception area, and record accurate visitor information.
• Assist in ad hoc projects.

Requirements:

• University degree or above in English Literature, public relations or related disciplines
• High proficiency in English and Chinese (both written and verbal communication), fluency in Cantonese and Mandarin
• Strong communication and interpersonal skills with a customer-oriented mindset
• Matured, well organized, able to work under pressure and independently
• Flexible and able to take on new jobs the school needed
• Experience working in a school is highly preferred
• Handle confidential information in a professional manner
• Responsible, detail-minded, diligent, and flexible when working on multiple tasks
• Proactive and a positive “can do” spirit
• Excellent computer skills, including Google Drive, database management, and English & Chinese typing
• Immediate availability will be an advantage

Benefits:

• 5-day Work Week
• Medical Insurance

Qualified candidates will be remunerated with a competitive salary commensurate with qualifications and experience. To apply, please email your  cover letter, resume, and expected salary  to [Apply Now]. Personal information will be used for recruitment purposes only.  Only shortlisted candidates will be contacted. 

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