Senior Administrative Support Assistant (Job ID: 10289)

HKUST is looking for a dedicated individual to provide operational and administrative support within the Global Engagement and Communications Office (GECO).

The successful candidate will play a crucial role in ensuring the smooth functioning of the office through various administrative tasks and support functions.

Key Responsibilities:

• Provide comprehensive administrative support for GECO, including receptionist duties, managing supplies, maintaining office spaces, handling mail and parcels, and performing various clerical tasks.
• Manage e-procurement processes for teams, including requisitions and goods receiving.
• Handle staff expenses reimbursement and P-card statement settlement.
• Support recruitment activities by scheduling interviews, preparing candidate folders, and coordinating with HR for a seamless interview process.
• Offer administrative and secretarial support to the Associate Vice-President (Global Engagement and Communications) during her secretary's absence.
• Undertake any other ad hoc duties as required.

Qualifications and Requirements:

• Minimum of 5 passes, including English, Chinese, and Mathematics in the HKCEE; or equivalent qualifications in the HKDSE.
• At least 2 years of experience in office administration.
• Proactive, detail-oriented, a strong team player with a sense of responsibility, capable of multitasking and working independently.
• Proficiency in written and spoken English and Chinese (Cantonese and Putonghua), as well as computer skills.
• Experience in higher education and familiarity with e-procurement systems are advantageous.

(Duration: 2 years, renewable)

Starting salary will be commensurate with qualifications and experience.  Fringe benefits including annual leave, medical and dental benefits will be provided.  A gratuity will be payable upon successful completion of contract.

Application Procedure
In support of a green work environment, we accept applications submitted online only.  To apply, please complete an online application form through the HKUST Careers website (https://hkustcareers.ust.hk) and return it online to the Human Resources Office.  Review of applications will continue until the position is filled.  Applicants will receive an acknowledgement by email upon successful submission.  We thank applicants for their interest, but advise that only shortlisted candidates will be notified of the result of the application.

(Information provided by applicants will be used for recruitment and other employment-related purposes.  Applicants should read the Personal Information Collection Statement before submission of application.)

HKUST is an equal opportunities employer and is committed to our core values of 
inclusiveness, diversity, and respect.