Assistant Manager – Green Labelling

Established in 2009, Hong Kong Green Building Council (“the Council”) is the leading body, co-founded by four major construction industry and environmental organisations, driving the market transformation towards green and sustainable buildings in Hong Kong through engagement with the industry, the government and broader community.

HKGBC is expanding its secretariat team in line with its positioning as Hong Kong's leading member-based body dedicated to green building development, with opening for the post of Assistant Manager – Green Labelling:

 Job Description

Supporting the Head of Green Labelling to manage BEAM Plus and BEAM Practitioner matters, in particular scheme operation, IT service management and data analytics.

BEAM Plus Certification

• Manage the issuance of BEAM Plus scheme documents including payment advices, acknowledgement letters, certificates, plaques, labels and stickers
• Manage the post-certification customer satisfaction survey including subsequent analysis
• Carry out data analytics of certification results to support various functions

Communication with Practitioners

• Maintain various registers of BEAM Practitioners including their CPD compliance records
• Manage practitioner renewal matters including issuing of mail merge emails, receiving payments, receiving CPD records and other renewal e-forms
• Answer enquires from BEAM Practitioners concerning their personal accounts / BEAM project accounts / CPD events / BEAM registration and certification matters

Publicity initiatives for BEAM Plus

• Assist to manage BEAM Plus online exhibition website, BEAM Plus Existing Buildings resource website, BEAM Plus project directories (Power BI) and other net-based materials
• Assist to manage various BEAM related websites such as practitioner recruitment website, project registration website and other information webpages
• Contribute to the annual HKGBC publication of “Green Building in Action” by performing statistical analysis

Financial Management

• Assist to plan and update the relevant parts of the GLC budget
• Monitor expenses and ensure projects are within budget

General Duties

• Manage incoming registration and outgoing certification for the BEAM Plus green building rating scheme
• Maintain BEAM Plus project database and conduct research, analysis and reporting of data
• Maintain the registers of various kinds of BEAM Practitioners
• Manage related IT systems including BEAM Practitioner accounts, annual renewal of CRM platform subscription for BEAM project accounts, CRM IT backup term contract; other continual improvements of IT platforms, etc.
• Supervise the work of subordinates including junior staff and part-time helpers
• Perform duties under ISO9001 quality management system including receiving quality training and conducting quality audits
• Support the organising of CPD webinars (or other forms of events) for BEAM Practitioners, handle the related video recordings and manage the on-line training portal that contains the video archives
• Any other duties assigned by the Department Head

Requirements:

• A good University degree,  preferably in the field of science, mathematics or equivalent
• At least 5 years’ proven experience in relevant administrative functions, of which at least 2 years shall be at supervisory level
• Previous experience in website and IT service (e.g. Salesforce CRM) management is an advantage
• Proficient in IT skills such as Jotform and mail merge
• Proficient in Microsoft Excel, ideally with knowledge in related analytical, statistical and graph production functions
• Knowledge in Adobe Illustrator, Adobe Premiere Pro and MS Power BI would be desirable
• Knowledge about green building or the building industry would be an added advantage
• Good interpersonal skills

 How to Apply

The Council is an equal opportunity employer and offers attractive career prospects and remuneration to our staff. Recruitment will be initially under contract terms of two years. Interested applicants please apply by sending full resume with date of availability, present and expected salary, contact telephone number, as well as results of public examinations to the Executive Director, Hong Kong Green Building Council via e-mail careers @ hkgbc.org.hk, or by post to 1/F, Jockey Club Environmental Building, 77 Tat Chee Avenue, Kowloon Tong, Hong Kong. Please state the position you want to apply for on the envelope.

(N.B. Application with incomplete information as requested above may not be considered.)

Applicants who do not receive a response within six weeks from the date of this advertisement may consider their applications filed for future reference. Personal data will be used strictly for recruitment related purposes only and retained for no more than six months.

We offer an attractive remuneration package with fringe benefits to the right candidates. such as

• 5 days work week
• Flexible working hours
• Gratuity
• Medical insurance
• Dental insurance
• Professional Qualification Maintenance Subsidy
• Training Allowance
• Compensation Leave
• Marriage Leave
• Compassionate leave
• Examination leave