Administrative Assistant and Receptionist

1. Introduction

Saint Too Bloom Academy (https://secondary.bloom.edu.hk/) is a new secondary school focused on innovation and entrepreneurship education. Designed from the ground up by passionate educators, engineers, and entrepreneurs, we aim to establish ourselves as one of the leading K-12 institutions in Hong Kong, the China Greater Bay Area (GBA), and Asia. While the world faces many ongoing challenges, we are excited at the prospect of reimagining what education could be – especially within our Chinese context – and we invite you to join us in our efforts to innovate to prepare students for the challenges that lie ahead.

After the successful opening of our primary school, Bloom KKCA Academy (www.bloom.edu.hk) in 2021, we look forward to the opening of our secondary program in August 2024. In preparation, we have been running pilot programs since 2018, which have served as incubation spaces for our school design and integrating innovation in our curriculum and unique programs. We have been preparing our senior cohorts for their A Levels and IGCSEs, while our junior cohorts are following our school-based and Key Stage 3 curriculum.

We are seeking qualified and experienced teachers to join the effort to launch the new secondary program in August 2024. Because founding teachers have a strong effect on the development of school culture, we will be placing a high premium on individuals who possess the following characteristics:

Courageous We are designing for the unknown. We do not seek failure, nor do we fear it.

Energetic Starting a school is exciting and challenging. It requires a lot of stamina and hard work.

Optimistic We must aim to inspire our students and one another.

Kind Teachers, students, and parents are on the same team. Teams flourish when members treat one another with dignity.

Creative Education has many problems, which we are trying to solve. We need problem-solvers to help and implement our vision.

Open-Minded Those who can park aside educational assumptions aside will be able to contribute more to our vision, innovation, and culture. 

Adaptable Our design and implementation cycles are short. A nimble and evolving pedagogy will be necessary.

Patient Good schools take years to build. 

All trends point to a future in which AI will replace many current jobs, and a future in which humans may become liberated to pursue their creative dreams. This requires us to begin moving away from a teacher-led, exam-based, subject-siloed secondary curriculum that merely produces demonstrations of knowledge mastery. We believe that education has to change now in order to prepare our young people for a vastly different world of higher education and work than that which we are currently familiar with.

If you are similarly animated by the necessity for change, while also building on the best of what we already have in education, we encourage you to apply.

2. Job Description

We are seeking an experienced Administrative Assistant and Receptionist to join our school. As an Administrative Assistant and Receptionist, you will be responsible for providing high quality administrative service and front desk service, such as greeting guests and arranging courier service. 

3. Key Responsibilities

• Forge strong partnerships with teachers, administrators, and vendors to source the most effective resources that fuel innovative learning
• Oversee all school purchases, including equipment, curriculum materials, and teaching aids, ensuring they align with our vision of nurturing the whole child
• Manage budget and inventory for the curriculum department, ensuring efficient use of resources
• Maintain detailed inventory and loan records for teaching materials and IT equipment
• Collaborate with the Finance Department for seamless payment processing and with the Operations Department to ensure timely replenishment of supplies
• Champion our school’s commitment to innovation by identifying and implementing creative procurement strategies
• Handle all repair and maintenance work of the campus, and arrange technicians to perform repairs and maintenance work
• Liaise and assist in school bus arrangement, lunch arrangement, uniform service, and invoice issuing and handling
• Handle overall accounts receivable & payable
• Handle bookkeeping and assist in month-end closing process and other regular reports preparation
• Arrange payments, including staff reimbursement and petty cash
• Cordially greet guests and visitors
• Manage incoming and outgoing calls, and distribute correspondence to the appropriate staff members
• Arrange courier service
• Maintain a clean and organized reception area, and record accurate visitor information
• Act as a school nurse to provide healthcare assistance
• Assist in ad hoc projects

4. Person Specification

• University degree or above in Business Administration, English Literature, Public relations or related disciplines
• High proficiency in English and Chinese (both written and verbal communication), fluency in Cantonese and Mandarin
• Strong communication and interpersonal skills with a customer-oriented mindset
• Matured, well organized, able to work under pressure and independently
• Flexible and able to take on new jobs the school needed
• Experience working in a school is highly preferred
• Handle confidential information in a professional manner
• Responsible, detail-minded, diligent, and flexible when working on multiple tasks
• Proactive and a positive “can do” spirit
• Excellent computer skills, including Google Drive, database management, and English & Chinese typing
• Immediate availability will be an advantage

5. Benefits

• Five-day work week
• Medical Insurance

Qualified candidates will be remunerated with a competitive salary commensurate with qualifications and experience.  To apply, please email your cover letter, resume, and expected salary to recruitment@bloom.edu.hk.   Personal information will be used for recruitment purposes only.  Only shortlisted candidates will be contacted.