Senior Executive Assistant (at the rank of Clerk I)

 

Senior Executive Assistant (at the rank of Clerk I), Research Centre Administration in the Faculty of Business and Economics (Ref.: 531604) (to commence as soon as possible, on a two-year fixed-term basis, with contract-end gratuity and University contribution to a retirement benefits scheme, totalling up to 10% of basic salary, with the possibility of renewal subject to performance and mutual agreement.)

 

The Faculty of Business and Economics of The University of Hong Kong (HKU Business School) strives to foster both academic and applied research to serve the needs of Hong Kong, China and the rest of the world in the fast-changing global economy.  The Faculty is currently elevating its research centres and institutes as an enabling platform to promote interdisciplinary research, engage with the community and generate impacts on society. Information about the research Centres/institutes can be obtained from https://www.hkubs.hku.hk/research/research-centres-institutes/. The Research Centre Administration Team is a team of enthusiastic and dedicated professionals to support the growth and development of the research centres and institutes.

 

Applicants should possess a good bachelor’s degree, preferably with about 1 to 2 years’ post-qualification work experience. Possession of work experience in tertiary institutions or the education sector will be an advantage. They should have a good command of written and spoken English and Chinese, including Putonghua; good communication, organisational, problem-solving and teamwork skills; computer literacy and proficiency in using Microsoft Office applications (Outlook, Word, Excel, PowerPoint, Access); as well as a strong sense of responsibility and self-motivation to acquire new skills and seek continuous improvements in a dynamic environment. Applicants should also have the competencies to prioritise multiple tasks efficiently and work under pressure to meet tight deadlines while maintaining a high level of thoroughness and accuracy.

 

The appointee will be deployed to provide administrative and clerical support for the research centres/institutes in the following areas:

 

• Assist in staff appointments and related HR matters;

• Handle procurements, payments and reimbursement claims;

• Manage office facilities;

• Provide administrative support to collaborative research projects/programmes and other Centre/Institute initiatives; and

• Perform data collection/entry and compile statistics/reports.

 

Shortlisted candidates will be invited to attend a written test and an interview.

 

A highly competitive salary commensurate with qualifications and experience will be offered, in addition to annual leave and medical benefits.

 

The University only accepts online application for the above post. Applicants should apply online at the University’s careers site (https://jobs.hku.hk) and upload an up-to-date C.V.  Review of applications will commence as soon as possible and continue until April 17, 2025 or until the post is filled, whichever is earlier.