Admin Specialist & Front Desk (Outsourcing role)

Key Responsibilities:

• Oversee front desk operations, providing a welcoming environment for visitors and clients.
• Coordinate and manage administrative projects from planning to execution, ensuring timely delivery and adherence to quality standards.
• Organize and support internal and external meetings and events, handling logistics such as venue booking, catering, and materials preparation.
• Oversee petty cash management, ensuring proper documentation and timely reconciliation of expenses.
• Develop and implement administrative processes to improve efficiency and effectiveness within the department.
• Enhance employee satisfaction by facilitating initiatives, events, and activities that promote a positive workplace culture.
• Stay updated on local and international administrative best practices to ensure compliance and efficiency.
• Handle communication and correspondence in both English and Mandarin, ensuring clear and effective information flow.
• Assist other ad-hoc tasks as assigned

Qualifications:

• Bachelor’s degree is preferred.
• Proven experience in office administration gained in a large, fast-paced fintech company is highly desirable.
• Strong time management skills, with the ability to prioritize tasks effectively.
• High level of discipline and flexibility in problem-solving.
• Strong planning and project management skills, with the ability to work independently.
• Excellent communication and coordination skills in both English and Mandarin.