Assistant Administration Officer

Job Purpose:

To provide efficient and quality administration support to the unit in a way which supports the unit to operate smoothly.

Job Responsibilities:

• Supervise a small team of attendants to maintain a safe, secure, clean, tidy to provide quality administrative services in the unit;
• Perform day to day administration including but not limited to purchase and procurement, repair and maintenance, document management, unit cleaning and hygiene, unit safety & security, admin expenses monitoring;
• Liaise with suppliers, contractors and coordinate with others unit administrators on administration matters;
• Manage inventory controls of office supplies, equipment, fixed assets and update inventory records;
• Assist in handling license applications and renewals, maintain validities of all licenses;
• Organize staff events and participate in organizational activities;
• Cover receptionist’s duties whenever necessary;
• Participate in organization level working groups / projects;
• Participate in ad-hoc tasks assigned by supervisor.

Requirements:

• Diploma or above;
• At least 3 years of experience in office administration or similar role;
• Proactive, meticulous, independent and able to meet tight deadline with good organizational and problem solving skills;
• Responsible, detail-oriented and a reliable team player;
• Flexible mindset with good communication skills at all levels;
• Able to handle multiple tasks and stay organized in a fast-paced and changing environment;
• Experience in supervising attendants will be an advantage;
• Good command of English and Chinese;
• Proficiency in MS Office and Chinese word processing.

The information provided will be treated in strict confidence and be used only for consideration of your application for relevant / similar posts within the Group/ Company.