Assistant Executive Officer

JOCKEY CLUB DESIGN INSTITUTE FOR SOCIAL INNOVATION

Assistant Executive Officer(Ref. 250410004-IE)

Duties

The appointee will be required to:

(a) perform duties related to human resources matters and team coordination;

(b) manage efficient office administration and systematic record-keeping;

(c) coordinate procurement, payments, financial processes and inventory management;

(d) provide secretarial and logistical support for meetings and committee engagements;

(e) support digital presence initiatives including website content management, marketing collaterals and communications;

(f) assist in organising and coordinating events, exhibitions as well as engaging experiences for participants;

(g) build relationships with community partners, internal departments and external organisations to advance the Institute's mission; and

(h) perform any other duties as assigned by the Director of Jockey Club Design Institute for Social Innovation or his/her delegates.

Qualifications

Applicants should have:

(a) a recognised degree in Marketing, Business Administration, Management or other related disciplines;

(b) at least three years of relevant experience demonstrating organisational excellence;

(c) digital fluency in Microsoft Office Suite, with knowledge of Adobe Illustrator would be an advantage;

(d) a good command of both written and spoken English and Chinese, with fluency in Cantonese and Putonghua;

(e) strong communication skills, preferably with multimedia and social media skills;

(f) the ability to work collaboratively with a proactive mindset and embrace fresh ideas;

(g) the ability to manage multiple priorities with initiative independently; and

(h) adaptability and willingness to embrace new challenges.

Preference will be given to those with experience in partnerships, fundraising or non-profit sector.

The appointee may be required to work occasionally outside normal office hours.

Shortlisted candidates will be invited to sit for a written test.

Conditions of Service

A highly competitive remuneration package will be offered.  Initial appointment will be on a fixed-term gratuity-bearing contract.  Re-engagement thereafter is subject to mutual agreement.

Application

Please submit an application through PolyU’s career website (https://jobs.polyu.edu.hk/general).  Consideration of applications will commence on 17 April 2025 until the position is filled. The University’s Personal Information Collection Statement for recruitment can be found at https://www.polyu.edu.hk/hro/careers/pics_for_recruitment/.

PolyU is an equal opportunity employer, dedicated to fostering an environment that embraces diversity and demonstrates inclusion of people from all backgrounds, cultures, identities and experiences where all members of the University are treated with fairness, dignity and respect.  To learn more about the University’s “Statement on Equal Opportunities, Diversity, and Inclusion”, please visit our website at https://www.polyu.edu.hk/hro/equal_opportunities_diversity_and_inclusion/.