Clerical Officer/ Administrative Assistant

The appointee will provide administrative and logistic support to the Executive team of the Office, the appointee is expected to carry out the following duties:

Job Responsibilities

1. Provide administrative and clerical support for the Executive department
2. Handle  email and phone enquiries, perform data input accurately, electronic filing and manage records
3. Office coordination: Coordinate office logistics such as scheduling appointments, meetings, managing calendars, office supplies inventory, office maintenance, space management and provide logistics support to events
4. Liaise with departments and units within and outside the Office
5. Coordinate local and overseas outreach activities, such as talks, visits and events, etc.
6. Undertake housekeeping tasks in the office
7. Handle with sensitive and confidential matters in a professional manner
8. Monitor departmental email accounts and handle enquiries from all stakeholders
9. Undertake any other duties assigned to ensure efficient office operations.

Requirements

1. 5 passes in HKCEE/ HKDSEE including English Language, Chinese Language and Mathematics, with at least 5 years’ relevant working experience
2. Good command of written and spoken English and Chinese (including Putonghua)
3. Proficiency in MS Office (Word, Excel, PowerPoint and Chinese word-processing) and data management are required.
4. Good communication and interpersonal skills with strong sense of responsibility, and integrity, open-minded with flexibility, independent, self-motivated, and detail-oriented with task quality
5. Collegially in support of the core values of the Office, being a good team player, mature with self-motivation, and the ability to work independently under tight schedules and efficiently on multiple tasks are required
6. Knowledge of Photoshop and MS Access would be an advantage.

Candidates with more than 6 years’ relevant working experience may be considered for appointment as Administrative Assistant.

Candidates with less experience may be considered for appointment as Clerical Officer.

Shortlisted candidates may be invited for a written test.

Salary and Conditions of Service:

Remuneration package will be highly competitive, commensurate with qualifications and experience, fringe benefits include leave, medical schemes and double pay.

Interested parties please send your detailed resume stating expected salary and date of availability by clicking "Quick Apply" 

Please note that all information collected will be used for recruitment purposes only and treated with complete confidentiality. The personal data of unsuccessful applicants will be destroyed within one year.