Faculty Secretary

OFFICE OF FACULTY OF COMPUTER AND MATHEMATICAL SCIENCES
[a new Faculty to be established on 1 January 2025]

Faculty Secretary (Ref. 241112015-IE)

This new Faculty of Computer and Mathematical Sciences (FCMS), to be established on 1 January 2025, will initially comprise three constituent academic units: Department of Applied Mathematics, Department of Computing, and Department of Data Science and Artificial Intelligence. As PolyU’s answer to the challenges posed by the AI age, FCMS is expected to experience continuous growth over the coming decade, including the opportunity to establish additional academic units. FCMS is also expected to position PolyU as a world leader in the fields of applied mathematics, computing, data science, artificial intelligence and beyond, in teaching, research, and knowledge transfer, for the benefit of Hong Kong, the Nation and the world.

Duties

The appointee will be required to:

(a) coordinate and supervise all aspects of administration in the Faculty, including staffing matters, academic planning, student matters, programme administration and quality assurance matters;

(b) support and assist the Dean of Faculty in day-to-day operation and management of the Faculty Office, including but not limited to staffing matters and budgeting/finance, etc.;

(c) lead and oversee a team of officers and subordinates to provide professional administrative support to the Faculty and students; and

(d) develop and implement administrative policies and procedures of the Faculty;

(e) provide professional secretarial/administrative supports for committees and working groups at Faculty level;

(f) liaise with central/administrative and academic units as well as external parties on all matters relating to the Faculty;

(g) oversee the supervision of events and/or promotional activities for the Faculty and its constituent academic units; and

(h) perform any other duties as assigned by the Dean of Faculty or his/her delegates.

Qualifications

Applicants should:

(a) have a recognised degree;

(b) possess at least eight years of solid and relevant managerial experience, preferably in faculty administration gained in tertiary institutions;

(c) possess sound knowledge of academic programme and research administration, quality assurance, budgeting, human resources management and higher education administration;

(d) have an excellent command of both written and spoken English and Chinese, with fluency in Putonghua;

(e) demonstrate excellent organisational and analytical ability, and high level of problem-solving skills;

(f) have excellent leadership, communication and interpersonal skills;

(g) be self-motivated with a strong sense of responsibility and capability of multi-tasking; and

(h) have the qualities and charisma of being a team leader as well as a good team player.

Shortlisted candidates will be invited to sit for a written test.