Officer (Administration)
Job Highlight
Job Description
We are seeking a highly organized and proactive Administrative Officer to join our team. The successful candidate will provide essential support to our division, ensuring smooth and efficient operations. Key responsibilities include:
Key Responsibilities:
- Meeting and Calendar Management: Schedule and prepare documents for faculty and committee meetings, organize the Division Head's calendar, and provide secretarial support to faculty members.
- Recruitment and Visitor Logistics: Assist in the recruitment process and handle employment documentation with HR, as well as arrange logistics for visitors and seminar speakers, and coordinate conferences and seminars.
- Administrative and Office Support: Manage daily secretarial tasks, track office supplies, handle budgets and correspondence, and process reimbursements while ensuring policy compliance.
- Ad Hoc Duties: Perform any other duties as assigned by the immediate supervisor.
Requirement:
- Bachelor’s degree with at least 3 years of administrative experience.
- Good team player with excellent interpersonal and communication skills.
- A good command of written and spoken English and Chinese (Cantonese and Putonghua) is required.
- Proficiency in Microsoft Office applications is required.
- Knowledge of generative AI workplace productivity tools is a plus.
(Duration: 2 years, renewable)
Starting salary will be commensurate with qualifications and experience. Fringe benefits including annual leave, medical and dental benefits will be provided. A gratuity will be payable upon successful completion of contract.
Application Procedure
In support of a green work environment, we accept applications submitted online only. To apply, please complete an online application form through the HKUST Careers website (https://hkustcareers.ust.hk) and return it online to the Human Resources Office on or before Sunday, 12 January 2025. Applicants will receive an acknowledgement by email upon successful submission. We thank applicants for their interest, but advise that only shortlisted candidates will be notified of the result of the application.
(Information provided by applicants will be used for recruitment and other employment-related purposes. Applicants should read the Personal Information Collection Statement before submission of application.)
HKUST is an equal opportunities employer and is committed to our core values of
inclusiveness, diversity, and respect.
| Job Function | |
| Work Location | Sai Kung |
| Benefits | Dental insurance / Gratuity / Medical insurance |
| Education |
Degree
|
| Skills | Interpersonal skills / Communication |
| Spoken Language | Intermediate Cantonese / Intermediate English / Intermediate Mandarin |
| Written Language | Basic Chinese / Intermediate English |
| Employment Type | Full Time |
| Industry | Education / Training |
