Project Executive, Meetings & Events

A culture of purpose: Where will your BCD M&E career take you?

As perfectionists, artists, strategic thinkers and leaders in the industry, we believe culture is defined by its people. We are looking for exceptional people who rise to our standards while bringing their unique perspective to the table. Are you interested in adding to both our mission and our energy?

The Project Executive, Meetings & Events is responsible to provide full range support of planning and organizing incentive /tour/meeting, proposal making, hotel sourcing, database management, invoicing, on-site management. Besides, this role needs to work with our outsource programmer for the development , fine-tuning and implementation of our in-house E-registration system to meet the needs of different companies for different event program.

Your responsibilities:

Proposal for tender bidding / RFP handling

Propose flight, hotels, tours, theme and event production according to tender /RFP requirements

Support project implementation and operation fulfilment

• Working closely with event organizers to develop the timeline of an incentive group.
• Formation of a designated working team among team members.
• Flight planning, hotel sourcing, DMC selections, event management and costing submission.
• Designing of site-inspection itinerary and perform site-inspection with event clients when needed.
• Negotiating with all related suppliers/vendors for better price to maximize profitability.
• Customize service contracting and invoicing for specify clients.
• Customize E-registration development for specify needs.
• Managing designated hotlines.
• Data base management to generate flight list, rooming list, tour list, arrival list, departure list and meal list etc.
• Performing on site management, logistic planning and drafting of event technical rundown.
• Preparing on-site scripts, job list and general briefing for all on-site crews and freelance escort guides.
• Attending final meeting with clients prior to event date.
• Airport see-off .
• Meeting with DMC, hotels and related vendors prior to event date.
• Post event evaluation with clients when necessary.
• Following up with final payment after event.

Handling corporate meeting accounts ( global or regional accounts )

• Attending Regular conference calls/ training set by regional team.
• Attending pre-implementation meetings and quarterly review meeting with stake holders or travel arrangers together with our AM.
• Aligning with global or regional policy and guidelines to make sure to meet the SLA and SOP.
• Providing various reports to clients and regional timely.

Networking with all worldwide suppliers

• Attending airlines product briefing.
• Meeting up with overseas DMCs.
• Participating in the familization trip organized by oversea hoteliers, airlines to enhance product knowledge.

Development and implementation for In-house E-registration

• Work with outsource programmer for the development of E-registration program.
• Overseeing the implementation of E-registration .
• Fine-tuning of E-registration whenever necessary.

We’re looking for you if your profile matches the following:

• Post secondary/Degree graduate in MICE related disciplines.
• Minimum of 1 year experience in MICE segment.
• Good customer services and problem resolution skills.
• Good command of spoken and written English speaking, Chinese and Mandarin.
• Proficiency in Microsoft Office: Excel, Word & PowerPoint.
• Can work under pressure and independently.
• Good interpersonal skills and can be a good team player.
• Willing to travel aboard frequently.
• High emotional quotient.