Secretary to Managing Director

Responsibility:

• Provide a comprehensive secretarial and administration service to MD in all business and personal matters
• Organize the daily calendars and coordinate various meetings, appointments, documents filing, expense reimbursement and tracking
• Serve as the Company’s travel coordinator, planning and booking travel for MD and other colleagues for business trips
• Arrange the visa arrangement, renew all the licenses and insurance
• Prepare meeting minutes, sales analysis reports, powerpoint presentation and business correspondences and documentation system to MD
• Draft correspondence, speech and preparation for presentation slides (both Chinese & English) for MD’s commerce association
• Liaise and coordinate with external parties and internal staffs on daily business and personal matters to ensure smooth workflow
• Arrange for both personal and company events to foster teamwork
• Support MD personal and company real estate project (e.g. renovation, maintenance, service renewal and related matters etc)
• Provide support for different departments in business affairs, funding/ trade mark application and renewal
• Assist in reading contracts / business materials and give recommendations
• Assist with special projects and ad-hoc task as required

Requirements:

• Excellent in both written and spoken English and Chinese including Putonghua
• Good command of PC knowledge (Word, Excel, Powerpoint, AI etc)
• High professional standard of integrity and confidentiality
• Able to work independently and under pressure, with initiative and flexible with good working attitude
• Willing to work outside and handle any temporary tasks
• Be available to work and provide support during off hours for business or personal events (ie. evenings, weekends and holidays) on need be basis

Official company website:
www.psf.com.hk [link removed]