Administrative Assistant, Adoption Services

CHANGE YOUR FUTURE AND THE FUTURE FOR CHILDREN IN HONG KONG. JOIN OUR TEAM.

Our staff are creative, collaborative, and willing to do whatever it takes to get the job done. They embody our core values and believe in our vision and mission. If you enjoy a work environment that is challenging, rewarding and making an impact, we invite you to consider a career with Mother’s Choice.

Key Responsibilities

Perform office administration duties

• Maintain and update filing system for Adoption Services Department. Retrieve information from files when needed
• Maintains and updates stock inventory and loan records of the adoption service library
• Coordinate monthly team meeting, matching panel briefing sessions, and departmental staff functions and prepare meeting materials and minutes
• Coordinate with office administrator in Kwun Tong Office (KTO) and administrative staff of other departments for day-to-day office maintenance and provision of facilities in Adoption Service Department, also liaison with external parties may be required when necessary

Program assistance duties

• Perform participant recruitment, prepare / assist in preparing promotion materials for educational/training programs and execute enrolment procedure
• Assist in planning and organizing adoption educational/training programs and carry out their logistics

Adoption service supportive duties

• Record/database management, prepare statistics and reports etc
• Develop dashboards and generate reports to track volume and quality of services
• Handle incoming calls, general enquires and information collection for referring case-specific inquiries or about complaints
• Manage on-time delivery of time- and confidentiality-sensitive documents to Adoption Unit of Social Welfare Department
• Perform other related duties as required

Requirements

• University graduate with minimum 2 years of office management experience
• Well organized, mutli-tasking and sensible numerical skills, together with an ability to build amicable interpersonal relationship and communication
• Proactive, mature and enjoys working in a fast-paced environment
• Proficiency in Excel, Access, Words and Chinese word processing
• Good written and verbal English and Chinese
• Includes some weekend and evening work
• Must share the commitment of Mother’s Choice in upholding the safety and protection of children as paramount

To Apply

Interested candidates please send full resume with expected salary and avaliable date to Assistant Director, Human Resources, Mother’s Choice Limited (address: 10 Borrett Road, Mid-Levels, Hong Kong; Email: [via Apply Now]; fax: 2525 7445).

Personal data collected will be used for recruitment purposes only. Applicants who do not hear from us within two months may consider their application unsuccessful. Mother’s Choice is committed to diversity and inclusion and is an equal opportunity employer.