Executive Assistant II

Major Duties:
(a) To provide secretarial and administrative support to the Department / Operational Unit of the Institute;
(b) To draft simple correspondence, such as emails, letters and notices;
(c) To assist in document management, and compilation of management reports and statistics;
(d) To assist in the procurement and inventory records of office stationeries and equipment;
(e) To provide assistance in meetings and events; and
(f) To handle enquiries from internal and external parties, and provide counter services.

Requirements:
(a) (i) Level 2 or above in 5 subjects, including English Language*, Chinese Language and Mathematics, in the Hong Kong Diploma of Secondary Education (HKDSE) Examination, or equivalent^; OR
  (ii) Level 2 / Grade E or above in 5 subjects including English Language (Syllabus B)*, Chinese Language and Mathematics in the Hong Kong Certificate of Education Examination (HKCEE); OR
  (iii) Diploma of Applied Education + Maths Plus / Diploma Yi Jin + Mathematics / Project Yi Ji; OR
  (iv) A recognised Certificate / Diploma / Foundation Diploma / Foundation Certificate / Diploma of Foundation Studies; OR
  (v) A recognised Associate Degree / Higher Diploma or above.
* Completion of Hong Kong Vocational English Programme (HKVEP) at Level 2 / passing 5 specific VTC’s Vocational English Module Certificates is considered an alternative qualification.
^ “Attained” in Applied Learning subjects (subject to a maximum of two Applied Learning subjects), and Grade E in Other Language subjects in HKDSE Examination are accepted as equivalent to Level 2 in the New Senior Secondary subjects.
(b) High proficiency in computer software applications, including MS Word, MS Excel, MS PowerPoint, and Chinese word processing;
(c) Good communication and interpersonal skills;
(d) Flexible, polite, detail-minded, organised and self-initiative; and
(e) Ability to work independently and be a good team player.

Notes:
(1) Applicants who have responded to the advertisement in the last three months need not re-apply.
(2) The appointee may be required to work irregular hours or shifts and perform duties on Saturdays and Sundays as necessary.
(3) The remuneration package will be competitive and commensurate with qualifications and experience.

Application Procedures:
A completed application form [VTC-1 (Rev. 6/2024)], together with a full curriculum vitae, should be sent to thei-jobs@thei.edu.hk.

Candidates should take note of the following:
(1) Completed application form and detailed curriculum vitae (CV) should be combined into one file in PDF format with a file size below 10MB.
(2) The file should be saved with the applicant’s name as “surname and given name”, e.g. “CHAN Tai-man.pdf”.
(3) For the email subject, please cite “Application for Executive Assistant II (Ref. No.: O/THEi-VAR/EAII/11/24)”.

Review of applications will commence as soon as possible and continue until the post is filled.

The Institute reserves the right not to fill the post. Personal data collected will be used for recruitment purposes only. Information on unsuccessful candidates will normally be destroyed 12 months after the completion of the recruitment exercise.