Administrative Assistant

Job Title: Administrative Assistant

Location: Flexible / Coworking / Remote

About Us: We are a small single-family office focused on delivering strong financial returns through disciplined and strategic decision-making. Our approach is rooted in first-principle thinking, ensuring that every action is aligned with our goals and objectives. While we are dynamic and fast-paced, we value efficiency and results above all else.

The Role: We are looking for a proactive and experienced Administrative Assistant to handle essential corporate administrative tasks for our company. This includes, but is not limited to, managing corporate filings, handling company secretarial duties, and ensuring all statutory requirements are met. Additionally, you will act as a Personal Assistant to the director, supporting the director's daily administrative and organizational needs. Your role will be central to ensuring our company remains organized and compliant with corporate regulations.

Responsibilities:

• Manage corporate filings, including annual returns and business registration renewals.
• Coordinate with company secretarial service providers and ensure compliance with statutory requirements.
• Maintain and organize company records and documentation.
• Provide general administrative support, such as scheduling meetings, managing correspondence, and preparing documents.
• Provide personal assistance to the director, including scheduling appointments, managing correspondence, and coordinating travel arrangements.
• Perform basic banking activities, including managing online banking transactions.
• Assist with other administrative tasks as required to support the company’s operations.

Requirements:

• Minimum 2 years of relevant working experience in an administrative role.
• Familiarity with Hong Kong corporate regulations and company secretarial tasks.
• Excellent organizational and multitasking skills with a keen attention to detail.
• Proactive, results-oriented, and able to work independently in a fast-paced environment.
• Strong communication skills in English (Mandarin is a plus).
• Proficiency in office software (e.g., Microsoft Office, Google Workspace).

What We Offer:

• Competitive salary commensurate with market pay.
• Flexible working conditions with the option to work remotely.
• Opportunity to work in a focused and results-driven environment.
• A chance to contribute meaningfully to a disciplined and strategic operation.

How to Apply: If you are interested in joining our team and believe you have the skills and experience we are looking for, please send your CV and a brief cover letter explaining your suitability for the role to jwtan13@gmail.com.

We look forward to hearing from you and exploring how you can contribute to our focused and disciplined journey!