Administrative Manager (Post Ref.: 24/350)

Lingnan University is one of the eight publicly funded institutions in the Hong Kong Special Administrative Region (HKSAR) and has the longest established tradition among the local institutions of higher education.  It is widely recognised for providing quality education with a focus on whole-person development and conducting high-impact research for a better world.  Moving forward, Lingnan University aspires to become a comprehensive university in arts and sciences in the digital era, with impactful research and innovations.

Lingnan University offers undergraduate, taught postgraduate, and research postgraduate programmes in the Faculties of Arts, Business, Social Sciences, and the Schools of Data Science, Graduate Studies and Interdisciplinary Studies.  To foster interdisciplinary collaboration and scientific progress, Lingnan University established the Lingnan University Institute for Advanced Study (LUIAS), attracting distinguished scholars from around the world to collaborate with its faculty and students.  With traditional strengths in arts, business, social sciences, and interdisciplinary studies, the University aims to equip students with practical knowledge and critical thinking skills to thrive in the future.  Subsequent to the establishment of the School of Data Science and LUIAS, Lingnan University is transforming into a hub for global leaders to develop and promote human-centric technology and social policies.  Further information about Lingnan University is available at https://www.ln.edu.hk/.

Applications are now invited for the following post:

Administrative Manager
School of Graduate Studies
(Post Ref.: 24/350)

The School of Graduate Studies is established for strengthening the central support for postgraduate programmes as well as the monitoring of their quality in alignment with the University’s strategic direction of expanding and providing quality postgraduate education. It also proactively seeks collaboration with leading institutions in the international academic communities to co-organise scholarly activities to enhance postgraduate student learning. 

Responsibilities

• Supervise and provide a wide range of administrative support to matters pertaining to RPg studies, from academic development and academic quality assurance/enhancement of programmes, formulation and review of academic policies and regulations, admissions, registration, records, assessment and financial sponsorships, to day-to-day academic services to RPg students
• Provide secretarial support to committees
• Assist in the development, management and enhancement of RPg data repository systems and data analytics, and automation work projects 
• Perform any other duties as assigned by supervisor(s)

Requirements

• A Bachelor’s degree 
• Around 12 years’ post qualification experience, preferably with tertiary education institutions and at supervisory or management level
• Substantial administration experience and a high level of competence in committee work
• Very strong logical thinking, analytical, interpersonal, communication, coordination and problem-solving skills 
• An excellent command of written and verbal English and Chinese (including Putonghua), especially with a high level of English proficiency in writing reports, proposals and minutes 
• The ability to take the initiative and to carry out duties independently and under tight schedules
• A strong sense of responsibility 
• Good supervisory skills, with the ability to motivate junior colleagues to achieve common goals of the School and the University 
• Knowledge in IT applications 
• Solid previous experience in supporting RPg programme/student administration and operations at the university central level will be a definite advantage

Candidates with less/more experience will also be considered for appointment at a relevant rank.

Salary and Fringe Benefits
The rank and commencing salary will be commensurate with qualifications and experience. Fringe benefits, where applicable, include annual leave, medical and dental benefits, mandatory provident fund and gratuity.

Application Procedure (online application only)
Please click "Apply Now" to submit your application.  Personal data collected will be used for recruitment purposes only.

We are an equal opportunities employer. Review of applications will continue until the post is filled.  Qualified candidates are advised to submit their applications early for consideration.

The University reserves the right not to make an appointment for the post advertised, or to fill the post by invitation or by search.  We regret that only shortlisted candidates will be notified.