Assistant Manager, Facilities and Administration

CHANGE YOUR FUTURE AND THE FUTURE FOR CHILDREN IN HONG KONG. JOIN OUR TEAM.

Our staff are creative, collaborative, and willing to do whatever it takes to get the job done. They embody our core values and believe in our vision and mission. If you enjoy a work environment that is challenging, rewarding and making an impact, we invite you to consider a career with Mother’s Choice.

Job Responsibilities

Facilities & Building Management

• Ensure compliance with statutory requirements and manage hygiene, safety, and security for all locations.
• Develop and implement maintenance programs to ensure optimal functioning of all facilities, including preventive, corrective, and emergency maintenance.
• Assist in project management for facility improvement works, including renovations, upgrades, and new installations, ensuring projects are completed on time and within budget.
• Identify opportunities for operational improvements and implement best practices to enhance service delivery and efficiency.
• Manage relationships with vendors and service providers, negotiating contracts and ensuring compliance with service level agreements.
• Conduct regular inspections of facilities to identify areas for improvement and ensure compliance with health and safety regulations.
• Prepare and manage budgets for facility management operations, analyzing financial reports to optimize resource allocation.

Central administration

• Oversee daily administrative operations and manage the administrative team with 5 people.
• Develop and implement administrative policies and procedures.
• Manage insurance policy renewals and assess risk areas for additional coverage.
• Monitor vendor & contract management including sourcing, tender process & quality control.
• Manage and control budgets, CAPEX, expenses, and resource allocation on a yearly basis.
• Support the implementation of Oracle ERP procurement system.
• Support events preparation and logistics.

In-kind Donations Management

• Develop, implement and operationalize the end-to-end process for in-kind donations management including demand collection, receipt, storage, inventory management and distribution of in-kind donations to maximize the chance of recurring and one-off operational needs being fulfilled.
• Draft and rollout policies and procedures to ensure sustainable and consistent processing of in-kind gifts reflecting MC values and hospitality for our donors.
• Implement inventory management process to receive, dispatch and track the inventory and manage the storage space utilization.

Job Requirement

• Bachelor’s degree or above in relevant fields or equivalent qualifications
• 5-8 years relevant working experience with 3 years in a managerial or senior supervisory role
• Experience in facilities and building management is a plus.
• Strong communication & reporting skills, with fluency in written and spoken Chinese and English
• Proactive, resourceful, and solution-oriented, with excellent organizational and project management skills.
• Demonstrated ability to lead diverse teams, handle multiple priorities, and deliver under tight deadlines.
• Must share the commitment of Mother’s Choice in upholding the safety and protection of children as paramount

To Apply

Interested candidates please send a full resume, expected salary, and available date to Assistant Director, Human Resources, Mother’s Choice Limited, 10 Borrett Road, Mid-Levels, Hong Kong; or email to  [via Apply Now]

Personal data collected will be used for recruitment purposes only. Applicants who do not hear from us within two months may consider their application unsuccessful. Mother’s Choice is committed to diversity and inclusion and is an equal opportunity employer.