Executive Assistant II

Major Duties:
(a) To provide secretarial support to the Quality Assurance and Accreditation Office (QAAO) and draft official correspondences including emails, letters, notices, agendas, minutes and/or reports;
(b) To assist in organising / coordinating meetings, briefing sessions, site visits and campus tours for various validation and accreditation exercises, providing logistical and on-site support and liaising with relevant internal and external parties; and
(c) To provide general administrative support to the QAAO including the sourcing, ordering and stock management of office supplies.

Requirements:
(a) (i) 5 subjects in the Hong Kong Certificate of Education Examination (HKCEE) at Grade E / Level 2 or above, including English Language (Syllabus B)*, Chinese Language and Mathematics, or equivalent; OR
(ii) A combination of results in 5 subjects in the Hong Kong Diploma of Secondary Education (HKDSE) Examination at Level 2 or above in New Senior Secondary subjects / "Attained" or above in Applied Learning subjects / Grade E or above in other language subjects, and the 5 subjects should include English Language*, Chinese Language and Mathematics; OR
(iii) A recognised Certificate / Diploma / Foundation Diploma / Foundation Certificate, or Project Yi Jin;
* Completion of Hong Kong Vocational English Programme (HKVEP) at Level 2 / passing 5 specific VTC’s Vocational English Module Certificates is considered an alternative qualification.
(b) High proficiency in computer software applications, including MS Word, MS Excel, MS PowerPoint, and Chinese word processing;
(c) Good communication and interpersonal skills;
(d) Flexible, polite, detail-oriented, organised and proactive; and
(e) Ability to multi-task independently and be a good team player.

Notes:
(1) The appointee will mainly work at the Chai Wan campus and may be required to work irregular hours or shifts and perform duties on Saturdays and Sundays as necessary.
(2) The remuneration package will be competitive and commensurate with qualifications and experience.

Application Procedures:
A completed application form [VTC-1 (Rev. 6/2024)], together with a full curriculum vitae, should be sent to thei-jobs@thei.edu.hk.

Candidates should take note of the following:
(1) Completed application form and detailed curriculum vitae (CV) should be combined into one file in PDF format with a file size below 10MB.
(2) The file should be saved with the applicant’s name as “surname and given name”, e.g. “CHAN Tai-man.pdf”.
(3) For the email subject, please cite “Application for Executive Assistant II (Ref. No.: O/THEi-QAAO/EAII/09/24)”.

Closing date for application: 4 October 2024

The Institute reserves the right not to fill the post. Personal data collected will be used for recruitment purposes only. Information on unsuccessful candidates will normally be destroyed 12 months after the completion of the recruitment exercise.