Executive Assistant II

Technological and Higher Education Institute of Hong Kong

Department / Section : Various Offices
Ref. no : O/THEi-VAR/EAII/10/24

The Technological and Higher Education Institute of Hong Kong (THEi) is a member institute of the Vocational Training Council (VTC), established in 2012. It is an innovative, professional and entrepreneurial organisation committed to greening and sustainability. THEi offers more than 20 professional "Applied Science-Oriented" degree programmes across six Academic Departments: Department of Food and Health Sciences, Department of Construction, Environment and Engineering, Department of Sport and Recreation, Department of Hospitality and Business Management, Department of Design and Architecture, and Department of Digital Innovation and Technology. These programmes cover industries with growth potential in Hong Kong and the Asia-Pacific region. The programmes integrate practical applications with theoretical knowledge to ensure that students can effectively apply what they have learned. Our degree programmes are accredited by the Hong Kong Council for Accreditation of Academic and Vocational Qualifications, as well as by the relevant professional bodies where appropriate. By adopting an applied Science-Oriented teaching approach and focusing on applied Bachelor's degree programmes, THEi equips students with professional skills and knowledge to meet various future challenges upon graduation. THEi also collaborates closely with the industry and engage students in active learning pedagogies including a strong emphasis on project-based learning involving real-world problem-solving with and for local industries and professions.
For more information about our Institute, please visit https://www.thei.edu.hk.

Major Duties:
(a) To provide secretarial and administrative support to the Department / Operational Unit of the Institute;
(b) To draft simple correspondence, such as emails, letters and notices;
(c) To assist in document management, and compilation of management reports and statistics;
(d) To assist in the procurement and inventory records of office stationeries and equipment;
(e) To provide assistance in meetings and events; and
(f) To handle enquiries from internal and external parties, and provide counter services.

Requirements:
(a) (i) 5 subjects in the Hong Kong Certificate of Education Examination (HKCEE) at Grade E / Level 2 or above, including English Language (Syllabus B)*, Chinese Language and Mathematics, or equivalent; OR
  (ii) A combination of results in 5 subjects in the Hong Kong Diploma of Secondary Education (HKDSE) Examination at Level 2 or above in New Senior Secondary subjects / "Attained" or above in Applied Learning subjects / Grade E or above in other language subjects, and the 5 subjects should include English Language*, Chinese Language and Mathematics; OR
  (iii) A recognised Certificate / Diploma / Foundation Diploma / Foundation Certificate, or Project Yi Jin;
* Completion of Hong Kong Vocational English Programme (HKVEP) at Level 2 / passing 5 specific VTC’s Vocational English Module Certificates is considered an alternative qualification.
(b) High proficiency in computer software applications, including MS Word, MS Excel, MS PowerPoint, and Chinese word processing;
(c) Good communication and interpersonal skills;
(d) Flexible, polite, detail-minded, organised and self-initiative; and
(e) Ability to work independently and be a good team player.

Notes:
(1) The appointee may be required to work irregular hours or shifts and perform duties on Saturdays and Sundays as necessary.
(2) The remuneration package will be competitive and commensurate with qualifications and experience.

Application Procedures:
A completed application form [VTC-1 (Rev. 6/2024)], together with a full curriculum vitae, should be sent to thei-jobs@thei.edu.hk.

Candidates should take note of the following:
(1) Completed application form and detailed curriculum vitae (CV) should be combined into one file in PDF format with a file size below 10MB.
(2) The file should be saved with the applicant’s name as “surname and given name”, e.g. “CHAN Tai-man.pdf”.
(3) For the email subject, please cite “Application for Executive Assistant II (Ref. No.: O/THEi-VAR/EAII/10/24)”.

Closing date for application: 6 November 2024

The Institute reserves the right not to fill the post. Personal data collected will be used for recruitment purposes only. Information on unsuccessful candidates will normally be destroyed 12 months after the completion of the recruitment exercise.