Facilities Officer

Job Summary:
The Facilities Officer is responsible for overseeing and optimizing the company's office spaces and multiple retail locations. This role requires strong project management skills, technical knowledge of facility operations, and the ability to manage multiple sites simultaneously. The Facilities Officer will ensure safe, comfortable, and productive environments while streamlining operational processes across all company locations.

Responsibilities:

1. Facilities Management:

• Develop and implement comprehensive facilities management strategies for both office and retail spaces.
• Oversee maintenance, repairs, and renovations across all company locations.
• Coordinate office/store moves and space planning initiatives.
• Ensure compliance with health and safety regulations through regular inspections and risk assessments.
• Implement and manage sustainable practices to reduce the company's environmental footprint.
• Develop and maintain emergency and business continuity plans for all locations.

2. Cross-Location Material and Inventory Management:

• Oversee procurement and inventory management of equipment and supplies for all locations.
• Develop standardized procedures for inventory control across office and retail spaces.
• Analyze and improve operational processes to enhance productivity and reduce costs.
• Coordinate operations and maintain consistency across multiple sites.
• Conduct regular site visits to ensure proper maintenance and adherence to company standards.

3. Budget Control and Management:

• Develop and manage the facilities budget for all locations.
• Implement forecasting and cost control measures.
• Analyze expenses and identify opportunities for cost savings in facilities operations.
• Prepare and present financial reports related to facilities management.

4. Vendor Relations and Communications:

• Negotiate contracts with vendors and service providers.
• Manage ongoing relationships with external partners.
• Conduct regular performance reviews of vendors and contractors.
• Ensure effective communication between vendors and company stakeholders.
• Resolve any disputes or issues with service providers promptly and professionally.

Requirements:

• Proven experience of 5+ years in facilities management, preferably in a multi-site retail environment.
• Strong knowledge of facility operations and maintenance practices.
• Excellent project management and problem-solving skills.
• Proficiency in budget management and financial analysis.
• Strong negotiation skills and experience in vendor management.
• Excellent communication and interpersonal skills.
• Ability to work under pressure and manage multiple priorities in a dynamic environment.
• Willingness to travel to different local locations as needed.

We offer attractive benefits, performance and sales bonuses at company discretion and excellent career development opportunities to our team members.

Interested parties please apply with full resume detailing experience, qualifications and expected salary by e-mail or click "Quick Apply". 

By email: fran@hkautogroup.com

Applicants not invited for interview within four weeks should consider their applications unsuccessful. Applicants’ personal data collected will only be used for the sole purpose of recruitment. The data of unsuccessful applicants will be destroyed within six months.