Operations and Logistics Assistant

ABOUT THE POSITION:

We are seeking an experienced Sales & Logistics Administration Assistant to join our dynamic team in Hong Kong. This role will report directly to the Regional Operations Manager based in Singapore. Their main responsibilities will be:

KEY RESPONSIBLITIES:

1.   Prime missions

Order processing and monitoring local deliveries in close collaboration with French departments and Members Services in Hong Kong

2.   Task and Duties

• Sales Orders administration: input and check in the software, checking availability, and issuing proforma invoice, preparing associated files/instructions.
• Collection release: input and check into the software, track and update collection, follow until delivery.
• Sample request: input samples request into file and software, monitor until release and invoicing.
• Local deliveries: instruct and coordinate all the local deliveries watching the respect of the mandatory delivery date & special instructions.
• Logistics suppliers follow up: communicate & work collaboratively day to day with our local logistics supplier monitoring the priorization and high quality of our deliveries.
• Support all aspects of day-to-day local deliveries & stock: analyzing and communicating to solve the problems, receiving and pick up at the office, stock monitoring: track and update, audits of inspections on delivery places & stocks participation to the inventories.
• Any other ad-hoc assignments as agreed from time to time.

KEY SKILLS & KNOWLEDGES:

• Bachelor’s degree in related field preferred
• 2-5 years related experience
• Similar & successful professional experience (administrative and logistics B2C)
• Excellent written and verbal communication skills
• Proficiency with Microsoft Excel and Information system (SAP – M3…)
• Ability to organize and prioritize multiple tasks
• Ability to balance multiple competing priorities, maintain composure under pressure, while remaining flexible
• Strong time management skills
• Language skills: fluency in English and Mandarin (Cantonese and/or French are a plus)
   

PERSONAL & INTERPERSONAL SKILLS:

• High level of Customer orientation (Internal & External) and adaptability
• Meticulous, organized, autonomous and agile for timely and efficient response when surrounded with heavy and/or diversified flow of information and requests.
• Strong problems solving & analytical skill
• Effective communication
• Personal interest in fine wine
   

We are an equal opportunity employer. All applications will be treated in strict confidence and only be used for selection purpose.