Project Coordinator, APAC

About Vantage Data Centers

Vantage is committed to being a workplace of inclusion, equity, respect and acceptance. We celebrate diversity and intentionally seek out opportunities to learn from one another’s experience.

Vantage Data Centers powers, cools, protects and connects the technology of the world’s well-known hyperscalers, cloud providers and large enterprises. Developing and operating across North America, EMEA and Asia Pacific, Vantage has evolved data center design in innovative ways to deliver dramatic gains in reliability, efficiency and sustainability in flexible environments that can scale as quickly as the market demands.

D&E Department

The Design & Engineering (D&E) team drives the technology, innovation, new development, quality and engineering excellence of data center infrastructure across Vantage’s companywide portfolio.  D&E evaluates the technical viability of new sites, drives engineering solutions, cost and scheduling efficiencies in line with corporate goals, and serves as subject matter experts across the entire project lifecycle from concept design through to commissioning.

The D&E team collaborates strongly with Sales, Operations, regional management, and global innovation groups along the way. D&E also works hand in hand with the Construction team to develop and drive a vertically integrated design and ensures existing standards, regulatory frameworks and designs are managed and executed effectively, across our diverse APAC existing market, plus will support the strategic positioning of Vantage’s successful entry into emerging markets.

One thing that distinguishes Vantage is that our technical staff are given the responsibility and authority to directly drive tangible results.  Our team can align long-term operational sustainability with value engineering and cost metrics to deliver products aligned with corporate goals.  This approach empowers each member of the team to drive high-impact decisions and results.

Position Description

Vantage is looking for an ambitious and self-starting Project Coordinator to drive core project coordination efforts across a wide spectrum of ongoing construction projects. We offer a professionally challenging and dynamic operating environment with responsibilities around new site development, facilitating design excellence before feeding into the construction process, as well as facility adapts for our key customers.

You will play a key role in the design production team that leads design and engineering for the largest individual cost center within the construction process and become engaged in all technical aspects. In this role, you will be responsible for supporting the team to deliver design concepts, specification development, submittal reviews, design document reviews, management of design-build contractors, oversight of installation, participation in commissioning, and transition to operations. Regular collaboration and proactive coordination is required with various technical disciplines as well as the construction management, project management teams and the equipment procurement team. You will be presented with complex organizational challenges and be asked to bring them to resolution with all the tools at your disposal.

Our team provides technical engineering information and assistance to ensure that new datacenter facilities comply with our bespoke customer requirements, are aligned with regional and global Vantage standards (as applicable), with unique the project requirements, all engineering standards, applicable codes, and specifications. A strong and broad knowledge of all aspects of design and construction project delivery as they relate to designing state-of-the-art datacenters is recommended.

Essential Job Functions

To assist in the management and successful design support service functions within the APAC design & engineering business namely:

• Support the administration of vendor contract payments and purchase orders in the Vantage payment system.
• Manage individual assigned tasks throughout the site development and design process, inclusive of document management and procurement management.
• Transcribe meeting minutes and action items and drive each item to closure.
• Ensure project compliance with Vantage document controls and file specifications.
• Administer project closeout and associated turnover documentation.
• Assist with capturing project lessons learned and compiling action plans.
• Participate in project meetings and follow up on key actions.
• Assist with agenda and documents for regular meetings and drive action items to closure.
• Assist design managers & engineers in implementation of project documents.
• Take part in the development of an APAC Design & Engineering Handbook for ease of reference and in support of design & engineering. Ensure continual monitoring, and improvement once formed.
• Procure and circulate all relevant design standards, local and building code regulatory requirements to internal and external project partners across APAC region.
• Assist with the Safety in Design (SiD considerations and mitigation measures) process and create/maintain project documentation before, during, and after construction.
• Support the tendering process for new design projects.
• Be adept at managing multiple projects simultaneously. Foresee and manage internal expectations regarding project-specific costs and schedules variables; contribute to initiatives aimed at improving cost, quality, schedule, and consistency.
• Assist directors in preparing monthly updates and forecasts.
• Assist the business in attaining strategic goals.
• Additional duties as required by management.

Skills, Experience & Attributes

• Bachelor of Administration, or similar field, or equivalent experience
• 8+ years of experience as a Project Coordinator in supporting design/construction projects of increasing complexity required.
• Data Center or complex industrial buildings experience is preferred but not mandatory.
• Results Driven: Demonstrates a passion and excitement for his/her work. Tackles problems head-on and works to resolve them in a team orientated environment.
• Focus on Excellence: Willing to go the extra mile to exceed expectations. Continually searches for ways to add value and take performance to the next level.
• Teamwork & Collaboration: Puts aside personal agendas to work for the benefit of customers and suppliers and other stakeholders. Proactively builds knowledge through sharing knowledge, ideas, and expertise with others.
• Operational Excellence: Plans and organizes work to safely achieve maximum efficiency and output. Delivers results consistently.
• Adaptability: Learns quickly. Adapts positively to changing business and customer demands.

We operate with No Ego and No Arrogance. We work to build each other up and support one another, appreciating each other’s strengths and respecting each other’s weaknesses. We find joy in our work and each other, actively seeking opportunities to inject fun into what we do. Our hard and efficient work is rewarded with an above market total compensation package. We offer a comprehensive suite of health and welfare, retirement, and paid leave benefits exceeding local expectations.

Safety and security always matter. During COVID, all positions that can work remotely have been, and appropriate steps have been taken to ensure the safety of employees in any position essential to be on site. Regardless of where you are working, technology to work effectively is provided on or in advance of your first day of employment.

Throughout the year, the advantage of being part of the Vantage team is evident with an array of benefits, recognition, training and development, and the knowledge that your contribution adds value to the company and our community.

Don't meet all the requirements? Please still apply if you think you are the right person for the position. We are always keen to speak to people who connect with our mission and values.

Vantage Data Centers is an Equal Opportunity Employer