Sales Administration & Logistics Assistant

ABOUT THE POSITION:

We are seeking an experienced Sales Administration & Logistics Assistant to join our dynamic team in Hong Kong. This role will report directly to the Regional Operations Manager based in Singapore. Their main responsibilities will be:

KEY RESPONSIBLITIES:

1.   Prime missions

Order processing and monitoring local deliveries in close collaboration with French departments and Members Services in Hong Kong

2.   Task and Duties

• Sales Orders administration
  - Coordinate with sales team to ensure order processing as per client’s requests. 
  - Checking the availability of the wines from the inventory.
  - Handle local sales orders.
  - Input data, keep updating and track the orders until delivery and invoicing.
  - Issuing proforma invoice.
  - Manage Member's collection release.
  - Preparing associated files / instructions to warehouse.
  - Coordinate with warehouse to ensure timely preparation and delivery.  
  - Local stock management including sample request, stock transfer and stock control.
   

• Logistics / Transport (Contact with warehouses / freight forwarders)
  - Coordinate with logistics service providers to ensure timely delivery and compliance with company standards and policies.
  - Monitor and evaluate the performance of logistics partners, addressing any issues promptly.
  - Track shipping status for our import / export shipments.
  - Oversee the receipt of goods and ensure accurate documentation.
  - Monitor inventories and track stock movements to ensure optimal inventory management.
  - Perform regular stock takes and reconcile discrepancies in inventory records.
  - Any other ad-hoc assignments as agreed from time to time.

KEY SKILLS & KNOWLEDGES:

• Bachelor’s degree in related field preferred
• Minimum 2-5 years of relevant experience in similar role
• Stable & successful professional experience (administrative and logistics B2C)
• Excellent written and verbal communication skills
• Proficiency with Microsoft Excel and Information system (SAP – M3…)
• Ability to organize and prioritize multiple tasks
• Ability to balance multiple competing priorities, maintain composure under pressure, while remaining flexible
• Strong time management skills

• Fluency in both oral and written communication in English, Cantonese and Mandarin is a must (French are a plus)
   

PERSONAL & INTERPERSONAL SKILLS:

• High level of Customer orientation (Internal & External) and adaptability
• Meticulous, organized, autonomous and agile for timely and efficient response when surrounded with heavy and/or diversified flow of information and requests.
• Strong problems solving & analytical skill
• Effective communication

• Personal interest in fine wine
   

We are an equal opportunity employer. All applications will be treated in strict confidence and only be used for selection purpose.