(Senior) Secretary - Repair and Maintenance

About Us

The V Group is one of the largest owner-developer-operators in Hong Kong specializing in developing and operating a dynamic range of serviced apartments and residences. Our business covers prime areas of Causeway Bay, Wan Chai, Happy Valley, Mid-levels, and West Kowloon.

Responsibilities:

• Handling quotations and tenders-related documents for repairs and maintenance
• Evaluate and make recommendations on the selection of suitable contractors/ service providers
• Work closely with the internal/ external parties, ensure payment and work delivery on time and correctly
• Coordinate and monitor the progress/ quality of works performed by in-house staff and outsourced contractors
• Assist project team follow-up and timely report the status to Senior Management
• Provide secretarial and administrative support to Senior Management
• Calendar and deliverables management of leasing and other project teams' performance from time to time, filing system, including e-filing
• Assist presentation meeting materials
• Review supporting documents submitted by internal departments for Senior Management approval
• Ad-hoc assignments as assigned by Senior Management

Requirements:

• Degree holder or above in any discipline
• Work experience in R&M or property management is preferred
• Mature, fast learner, detail-minded and well-organized
• Accountable, high level of integrity with a committed working attitude
• Good communication and interpersonal skills to interact with all management levels
• Proficient in MS Office (Excel, Word, Outlook) and Internet Applications
• Multi-tasking and meeting deadline, working independently with minimal supervision
• Excellent in written and spoken English and fluent in Chinese