Executive Assistant (Ref. 240923009-IE)

Duties

The appointee will be required to:

(a)  provide administrative support to academic programmes, student records, registration, timetabling and examination matters;

(b)  compile statistical reports and maintain database for the Office;

(c)  provide support to meetings and committees;

(d)  assist in organization of activities and events of the Office; and

(e)  perform any other duties as assigned by the Dean of Faculty or his delegates.

The appointee may be required to work outside office hours.

Qualifications

Applicants should have:

(a)  a recognised degree or an equivalent qualification;

(b)  at least one year of relevant working experience;

(c)  an excellent command of written and spoken English and Chinese, including Putonghua;

(d)  proficiency in computer software applications including Microsoft Office and Chinese Word Processing; and preferably with knowledge of desktop publishing software such as Photoshop and Illustrator;

(e)  good interpersonal, organizational and communication skills;

(f)   strong problem solving skills and analytical ability; and

(g)  self-motivation and the ability to work independently.

Shortlisted candidates will be invited to sit for a written test and a computer test.

Applicants who have responded to the previous advertisements need not re-apply.

Conditions of Service

A highly competitive remuneration package will be offered.  Initial appointment will be on a fixed-term gratuity-bearing contract.  Re-engagement thereafter is subject to mutual agreement.

Application

Please submit an application through PolyU’s career website (https://jobs.polyu.edu.hk/general). The closing date for application is 22 March 2025. The University’s Personal Information Collection Statement for recruitment can be found at https://www.polyu.edu.hk/hro/careers/pics_for_recruitment/.

PolyU is an equal opportunity employer, dedicated to fostering an environment that embraces diversity and demonstrates inclusion of people from all backgrounds, cultures, identities and experiences where all members of the University are treated with fairness, dignity and respect.  To learn more about the University’s “Statement on Equal Opportunities, Diversity, and Inclusion”, please visit our website at https://www.polyu.edu.hk/hro/equal_opportunities_diversity_and_inclusion/.