Admin Officer

Job description and responsibilities

工作職責

• Draft and refine corporate documents, including official correspondence, speeches, reports, and other business-related content, ensuring accuracy and professionalism;

  負責撰寫公司各類專項公文、會議發言稿、報告及其他行政文案，確保內容準確、專業且符合規範;

• Develop, revise, and optimize company administrative policies and procedures to enhance operational efficiency;

  編制、修訂公司各項行政管理制度，持續優化流程以提升運營效率;

• Organize and coordinate meetings, prepare agendas, take minutes, and follow up on action items to ensure timely execution;

  組織籌備公司專項會議，包括議程安排、材料準備、會議記錄及紀要撰寫，並跟進決議事項的落實;

• Liaise with internal departments and external organizations to track and facilitate project progress and administrative matters;

  負責公司內部各部門及外部合作單位的溝通協調，跟蹤專案進度並確保事項及時辦結;

• Manage company records, including system data entry and maintenance, document circulation, seal (stamp) management, and archival filing;

  維護公司專項系統資料錄入與更新，統籌公文流轉、用印審核及檔案歸檔管理，確保資料完整性與保密性;

• Handle ad hoc tasks and support leadership with special projects as assigned.

  靈活應對領導交辦的臨時性任務，協助公司專項工作的推進與執行。

Job requirements

• Bachelor’s degree or above in Administration, Secretarial Studies, Chinese, History, Philosophy, Journalism, or related fields;
• At least 3 Years or above administration, executive assistance, or a relevant working experience;
• Meticulous, proactive, and strong sense of responsibility;
• Excellent time management and teamwork skills;
• Familiar with MS Office with practical Excel skills; Good command of written and spoken English & Chinese;

Benefits

• Annual leaves
• Medical benefits
• Bank holidays
• Marriage Leave
• Holiday Benefits
• Allowance for training expenses
• Continuous contract
• Birthday Voucher
• Discretionary Performance Bonus

Interested parties please forward detailed resume stating employment history with expected salary by clicking "Apply Now".