Library Assistant, Secondary School (10 months)

Assist the Librarians in providing a high-quality library program to all stakeholders (students, parents, faculty, and staff) and ensuring the smooth operations of the library. This position will work in 2 independent libraries and focus on providing strong customer service, as well as cataloguing and circulation support services, and tackling general administrative tasks.

Note: This position could be offered as two separate positions of 0.5 each; 0.5 in the MS library and 0.5 in the HS library

KEY AREAS OF RESPONSIBILITY

Patron support: 

• Provide reference services to faculty, staff, students, and parents and help them be more effective in the use of library facilities and services.
• Support curricular goals with teachers' input.

Learning Environment: 

• Re-enforce rules and norms in order to provide an environment that is safe and conducive to reading and studying. Ensure that an atmosphere of welcome, helpfulness, and respect is presented to all users.
• Assist with displays and promotional materials to foster an awareness of library resources and services.

Library Procedures: 

• Assist the Librarian in facilitating library programs and special events.

Purchasing:

• Assist the Librarian in sourcing and acquiring suitable materials and carry out ordering and purchasing procedures, as well as the processing and recording of payment.

Cataloguing: 

• Catalogue new materials in coordination with the Librarian to help maintain collections that are current.
• Ensure materials are appropriately prepared and arranged for stakeholders’ use.

Circulation Procedures:

• Provide circulation services by checking in and out books for users.
• Handle interlibrary loans, follow up and deal with overdue and lost books, facilitate student withdrawals, produce library reports/analysis.

Materials Maintenance: 

• Ensure that damaged materials are repaired and or replaced in order that collections are kept in good condition and visually appealing.
• Carry out bookshelf management together with other library staff to ensure that materials are appropriately placed and located.
• Refresh collection through weeding.
• Maintain updated records through inventory.

Other: 

• Undertake other duties and functions as required that will impact and strengthen the contributions of the Middle School/High School and overall operations of the school.
• Support the work of the other Middle School/High School Library Team members as needed

REQUIREMENTS AND QUALIFICATIONS

Education:

• Completed secondary education 
• BA, diploma, or certificate in Library and Information Science AND 2 years experience in libraries preferred; library training or relevant experience preferred

Skills:

Multilingual Proficiency: Proficient in both spoken and written English; Cantonese and/or Mandarin proficiency is desirable.

Organizational & Interpersonal Skills: Strong organizational, multi- tasking, and interpersonal skills, with the ability to work independently and manage time effectively.

Technical Proficiency: Proficient with Microsoft 365, database applications, and web page management tools, and capable of learning new software and systems, including student management systems.

Customer Service & Communication: Excellent customer service, communication, and interpersonal skills, effective at different levels including students, parents, and faculty.

Problem-Solving & Analytical Skills: Strong problem-solving and analytical skills, with a high level of initiative, independent judgement, and confidentiality.

Collaboration & Flexibility: Strong collaborator with the ability to pivot when the situation requires it.

Age-Appropriate Literary Engagement: Interest and/or knowledge of literature for the developmental age.

We invite you to learn more about our school and discover for yourself career opportunities in our remarkable HKIS community at www.hkis.edu.hk 

Interested candidates, please forward your updated resume together with a cover letter and references to Apply Now

We look forward to hearing from you!

The information provided will be treated in strict confidence and be used only for consideration of your application for relevant / similar posts within the Group/ Company.