Accounts and Administrative Assistant

Reports To

• Director of Finance and Operations
• Administration Manager

Position Overview

We are seeking an experienced person to join our Administration Team. As an Accounts and Administrative Officer, you will be responsible for handling overall accounts receivable and payable, bookkeeping and arranging payments, reports preparation, school purchases and reception duties.

Key Responsibilities:

• Handle overall accounts receivable & payable cycle
• Handle day to day finance and accounts operations including school fee collection, e-payments through internet banking, cheque issuance, petty cash management and expenses reimbursement
• Issue invoices and receipts and perform monthly reconciliation with ledger accounts and bank statements
• Handle bookkeeping and assist in month-end closing process and other regular reports preparation
• Support regular inventory management of textbooks, uniforms and equipment
• Data entry and filing of documents
• Cordially greet guests and visitors, manage incoming and outgoing calls, and distribute correspondence to the appropriate staff members
• Coordinate logistics for school events, field trips, and forest school visits, enhancing our project-based learning environment
• Other duties and ad hoc assignments as required

Required Qualifications

• University degree holder in Accounting, Finance or related disciplines
• Minimum 3 year of experience in accounting position, preferably in School or education field
• Student member of HKICPA, or associate member of other professional accounting bodies is preferable (ACCA, CPA, CA, AICPA)
• High proficiency in English and Chinese (both written and verbal communication), fluency in Cantonese and Mandarin
• Strong communication and interpersonal skills
• Mature, well organized, able to work under pressure and independently
• Experience working in an international school or in a new set-up school is highly preferred
• Handle confidential information in a professional manner
• Responsible, detail-minded, diligent, and flexible when working on multiple tasks
• Excellent computer skills, including Google Drive, database management, and English & Chinese typing
• Experience in using QuickBooks system will be an advantage
• Immediate availability will be an advantage