Admin Manager

Job Description

• Lead, manage and fully utilize the manpower and resources of the Admin Department
• Prepare annual budgets, develop cost-control measures on office expenses / supplies
• Manage office administration, logistics, facilities and equipment maintenance, office supplies procurement, office manuals and workplace safety, office sanitary etc.
• Maintains office services by organizing office operations and procedures, designing filing systems, reviewing supply requisitions, etc.
• Be responsible for attaining company recognition in related to office Admin including but not limited to Energy Wise & Waste Wise application.
• Design and implement office policies by establishing standards and procedures, measuring results against standards, and making necessary adjustments
• Keep management informed by reviewing and analyzing special reports; summarizing information; identifying trends
• Achieve financial objectives by preparing an annual budget, scheduling expenditures, analyzing variances, and initiating corrective actions
• Keep track of donations and sponsorships, marketing / advertising expenses
• Be responsible for organizing Company events like Annual Dinner
• Liaise and communicate with stakeholders and external parties as needed
• Be the person-in-charge of renovation / relocation projects
• Keep track of office fixed assets with proper records
• Manage and ensure the smooth operation of the Penthouse including but not limited to wine and stock management, and hospitality service management
• Manage the insurance, maintenance and expenses summary report of the cars and yacht.
• Office Antiques’ maintenance, security, insurance & cleaning, etc.
• Plan and coordinate in office Seating Plan and arrange office furniture setting
• Complete ad-hoc projects as assigned by management

Requirement

• Diploma/ Degree holder (not specified/ Business Management/HR)
• Minimum 8-15 years' solid experience
• Strong sense of responsibility and common sense, hands-on and committed to deliver quality service
• Organized, detailed, able to handle multi-tasks effectively and prioritize works to meet tight schedules/ deadlines
• Excellent communication, interpersonal and supervisory skills
• Proficiency with MS Office in bilingual
• Ability to multi-task and to work with minimal supervision

We offer a competitive package to the right candidate. Qualified and interested parties please send application quoting the above reference number, your current and expected salary to HR Department via email to hr@wahkwong.com.hk. Only shortlisted candidates will be contacted. All information collected will be treated with strict confidential and will be used for recruitment purpose only.

We are an equal opportunity employer and welcome applications from all qualified candidates. The information provided will be treated in strict confidentiality and used for consideration of application for relevant/similar roles only. Applicants not being invited for interview in 6 weeks after job application may consider their application unsuccessful and your personal data will be destroyed after a period of 6 months.