Office Services Associate ( 3-month contract renewable)

Job Responsibilities:

• Operate electronic or computerized scanning equipment to convert hardcopy documents to electronic versions
• Print and bind documents per client requirement and firm standard
• Oversee the daily mailing services, data entry and sorting and distributing of incoming correspondences/parcels. Keep record of all mails received using the computer system/tools in a particular order to be able to identify date of receipt, where and whom it was sent to for easy identification to help tracking mails and packages and prevent losses
• Handle mail circulation internally, collect mails and packages from staff in the organization)
• Maintain supplies, including shipping and mailing envelopes, boxes, markers, forms stickers, and tape available to ensure that they don’t go out of stock
• Monitor office public email account if have for general business enquiry and notify corresponding parties to take action
• Keep the mailroom organized by properly arranging the bundles of mail and packages coming in to prevent littering and jam-packing in the office space
• Able to perform multi-task and assist others with Administration and Facilities team if required
• Perform ad hoc assignments from Administration & Facilities manager as required
• Fill relevant details in distribution and shipping forms, providing accurate information to ensure that mails are delivered to the right locations and people
• Answer inquiries from employees about posting rates and duration and also inform them about special posting packages and promotion
• Courier or hand delivers of original documents to customers and managing customer queries
• Liaise with third party suppliers for the repair and maintenance of office equipment, furniture and fittings
• Arrange and setup the Internal office event
• Assist to set up meetings whenever necessary
• Backup receptionist duties as and when needed

Job Requirements:

• Form 5 / Hong Kong Diploma of Secondary Education Examination or above
• With at least 1 year of relevant work experience; preferably in large corporation or sizable business
• Able to read, write and communicate in English
• Basic knowledge in using MS suite (e.g. WORD, EXCEL, PDF, Outlook)
• Good communications skills, attention to detail and reliability
• Candidate with more experience will be considered as Senior Office Services Associate

We offer attractive remuneration package and fringe benefits such as 5 days work, 15 days of annual leave, group medical, dental and life insurance coverage to the successful candidate.  In addition, you will have an opportunity to work in a reputable company with excellent career exposure.  Interested parties, please click hk.resourcing@williamslea.com to submit your application.

All information provided will be treated confidentially and used solely for recruitment purpose.