Programme Administrative Assistant/ Officer

InspiringHK Sports Foundation is seeking talented individuals as our Programme Administrative Assistant/Officer. Our Executive is based in Hong Kong, works under the direction of the Senior Programme Managers, and collaborates with organisation’s stakeholders in leading our various programmes in serving our vision and missions. 

Job Responsibilities and Duties

• Support the Senior Programme Managers on coach management, including but not limited to managing the communications and monthly payroll work with the 150+ entities of sports coaches;
• Assist the Senior Programme Managers in administering sports programme data collection and organisation. Data include class participation, attendance and activity sign up, impact measurement etc.;
• Assist in office management such as oversee office supplies, facilities and maintenance, coordination of repairs, stock take of office and sports inventory;
• Manage insurance quotation and purchase  for sports programmes, including but not limited to public liability and group personal accident insurance;
• Assist the Senior Programme Managers to digitalise and streamline sports programme management, such as the use of SchoolTracs and other digital tools to monitor class situation;
• Work closely with the partnership management team and the marketing team to communicate programme output and outcomes to relevant stakeholders;
• Manage students and parents (participants), including but not limited to managing WhatsApp groups’ communications, discipline of participation, answering questions and coordinating their participation;
• Support the Senior Programme Managers and the wider team to ensure efficient and effective communication to stakeholders such as through maintenance and updates of CRM system;
• Lead part-time staff/interns to support the programme delivery;
• Perform any other duties as assigned.

Qualifications 

• A Degree holder in any discipline with at least 2 years’ experience in charity/community services/sports management might be considered for the Officer role. Candidates with less experience/fresh graduates would be considered for the Executive role;
• Strong ability in Microsoft excel and tech savvy;
• Good command of written and spoken English and Cantonese;
• Demonstrate a strong passion in youth work/sports/volunteering/partnership management;
• A strong team player capable of working with different personalities from different functional backgrounds; 
• Strong ability to complete multiple assignments concurrently whilst balancing competing priorities and meeting deadlines;
• Organised and detail-oriented with high integrity; 
• Willing to occasionally travel to various districts in Hong Kong in weekday evenings and weekends, with transport subsidy and compensation leave; 
• Proficiency in Microsoft office and AI/Photoshop skills is a plus;
• Knowledge of and passion for InspiringHK Sports Foundation and the charitable sector preferred.

How to apply: Please send a full resume with a cover email, current and expected salary to hr@inspiringhk.org. Please specify the job title you are applying for in the email subject.

On top of the statutory holidays, maternity leave and paternity leave,  IHKSports offers 14 days of annual leave, health insurance and contribution to the MPF. Other staff benefits include a one-hour early leave every month to do individual sports, a wellness day every month to do team sports together and flexible working hours at the office, compensation leave for overtime working, compassionate leave, and marriage leave (upon completion of 1-year service). 

Applicants who do not hear from us within two months may consider their applications unsuccessful. Only shortlisted candidates will be notified to attend interviews and a written test. All personal data collected will be kept confidential and will be used for recruitment purposes only. If you are being interviewed but not admitted, information will be destroyed within 6 months after the completion of the recruitment process. Successful applicants will be required to undergo Sexual Conviction Record Check (SCRC) if job duties involve frequent contact with children.