Shipping Coordinator, Luxury

About Bonhams

Bonhams is a global auction house with an 18th century heritage poised for transformative change. Our global operations are based in London, Paris, New York, Los Angeles and Hong Kong where we sell in over 60 categories, including motor cars, paintings, jewellery, and entertainment memorabilia.

About the role

The shipping co-ordinator will provide support to the Asia Regional Specialists to support the safe, timely and cost-effective movement of Luxury property pre and post sale within or outside of Asia. They will help manage relevant paperwork and documents for import and export, work closely with the Luxury Specialist Departments , Finance and global Shipping peers to ensure Bonhams are operating in an organised and compliant manner in relation to all areas of shipping. They will work with 3rd party shippers, managing their performance, ensuring their compliance and provide advice and support to internal teams where required.

Key Responsibilities
As a Shipping coordinator you will:

• Provide daily management / administration of import advices from 3PLs & internal teams
• Assist in maintaining Bonhams import database and ensure continuous standards are maintained
• Work to ensure Bonhams are always compliant and ‘audit ready’
• Manage product release together with Specialist Departments
• Provide source of import/export information and advice to Regional teams, Specialist Departments, Legal and Finance
• Obtain copies, track and manage import entries for Bonhams ensuring a clear paper trail is maintained
• Match import shipments against A3 contracts and add import entry details
• Obtain export licences, carnets and CITES permits for imports/exports
• Support property movement for touring and special exhibitions
• Provide quotes for internal and pre or post sales shipping, alongside co-ordination with any 3rd party shippers
• Partner with other regional shipping teams and Departments to support property movement
• Provide support to Shipping Manager as requested

Key Skills & Attributes

• Ideally you will be educated to degree standard or you will have experience working in a customer focused role within the art, auction of shipping industries
• Have excellent communication skills both written and verbal and will be able to present information in a clear and concise manner
• You must have good reasoning skills and be able to analyse data and prepare reports
• You will be required to work with industry standard computer packages such as Microsoft Word, Excel, Powerpoint
• Good command of written and spoken English and Chinese
• 1 year of working experience is required.

If you wish to apply, please send your CV and cover letter.

We thank you for your interest in this position, but please note that we will only contact candidates chosen for further consideration.

Bonhams is an equal opportunity employer. As part of our commitment to fight for equality, we work to ensure a fair and consistent interview process. We celebrate diversity and we are committed to an inclusive work environment.