Executive Assistant to CEO & Chairman

About Us

The V Group is one of the largest owner-developer-operators in Hong Kong specializing in developing and operating a dynamic range of serviced apartments and residences. Our business covers prime areas of Causeway Bay, Wan Chai, Happy Valley, Mid-levels, and West Kowloon.

Job Summary

The Executive Assistant (EA) is the main supporting role and confidant of the Chairman. The EA position is very interesting, varied.

Responsibilities

• Full spectrum of secretarial support to the Chairman.
• Prepare correspondences, contracts and presentation materials
• Handle sensitive matters and documents with a high level of confidentiality
• Act as a communication bridge between internal departments and external service providers/ guests
• Responsible for the liaison between the site managers of our various properties.
• Act as a ‘organizational barometer’ and alert the Chairman to emerging issues that need attention
• Organize Management Meetings, from agenda to minute taking and follow up on action points

Running the Chairman Office

• Follow up on incoming internal and external issues and concerns addressed to the Chairman
• Daily administrative work to keep the Chairman Office running smoothly
• Maintain an efficient and comprehensive filing system and audit of filing system of various departments

Requirements

• Solid skills in project and time management, coordination, communication, effective problem solving, organising, MS office proficient, meeting support
• At least ten years of solid working experience in similar positions
• Good command of Cantonese and English in speaking and writing. Knowledge of Putonghua will be an advantage, although not essential
• An enthusiastic and outgoing personality would be an advantage
• Experience in mindfulness practice would be an advantage
• Self-motivated, dynamic, and a good team player
• Ability to interact with a wide range of people in a positive, inspirational way
• Ability to work in an international environment

We offer attractive remuneration package including medical insurance coverage, performance bonus, time-keeping bonus, public holiday, excellent career development opportunities and others benefit package to the right candidate.

Please visit our website at www.theV.hk for more information.

All information received will be kept in strictly confidential and only for employment related purposes.